Student Services

Policies and Procedures for Educational Records

Credit Definitions

Grading System

Grading of Courses That Carry Degree Credit

Each faculty member will explain the grading system employed in each course. Each student is asked to be responsible for obtaining a clear understanding of this process.

The scholastic grade point averages (GPAs) are computed by dividing the total number of quality points earned by the number of term hours for which grades, excluding:

Three GPAs are computed on each student:

1. Term Average — GPA on work attempted during any given term
2. Institutional Average — cumulative GPA on all work attempted while in attendance at SCF
3. Overall Average — cumulative GPA on all work attempted since entering college, including work from all previously attended institutions

Class Attendance and Grading

State College of Florida, Manatee-Sarasota (SCF) students will be graded on academic achievement. Punctual and regular class attendance is expected of all students. Any class session missed, regardless of cause, reduces the opportunity for learning and often adversely affects the grade a student achieves in a course.

Specific attendance and grading requirements for each course are stated in the respective course syllabus. These requirements may vary from course to course, and it is the student’s responsibility to seek any needed clarification from the instructor.

Pursuant to F.S. 1002.21; 1006.53; 1001.64, SCF shall attempt to reasonably accommodate the religious observance, practice and belief of individual students in regard to admissions, class attendance and the scheduling of examinations and work assignments. Students must provide the instructor(s) with advance notification of the purpose and anticipated length of any absence. At that time, the instructor and the student will agree upon a reasonable time and method to make up any work or tests missed.

Dean’s List and President’s List

The Dean’s List and the President’s List are honors that may be earned each term. Students who complete six or more degree credits in a term (excluding college preparatory credits) with a GPA of 3.5 or above are named to the Dean’s List, and students who complete 12 or more degree credits in a term (excluding college preparatory credits) and achieve a term GPA of 3.8 or above are named to the President’s List. Both honors are denoted on the student’s transcript for the term.

Grading of College Preparatory Courses

Remedial courses that carry college preparatory credit do not meet degree requirements and the grades are not calculated into students’ GPAs. These credits do count toward a student’s time status (full time, part time, etc.) and are billed at the same rate as degree credits. Each faculty member will explain the grading system for each course. College preparatory grades (indicated by a period following the letter grade) of “A.,” “B.” and “C.” signify successful completion and allow students to advance to the next course. Grades of “F.,” “W.” and “WF.” signify that successful completion was not achieved, and the course needs to be repeated.

Grading of Institutional Credit Courses (Educator Preparation Institute (EPI) subject classes)

Institutional credit (EPI) courses do not meet degree requirements and grades are not calculated in the GPA. A grade of “C:” signifies successful completion of a course and students are allowed to advance to the next sequential course. Grades of “D:,” “F:,” “W:” and “WF:” signify that successful completion was not achieved and the course needs to be repeated.

Incompletes

At the instructor’s discretion, a grade of “I” (Incomplete) may be given due to unforeseen or extenuating circumstances such as a death in the family, serious illness, etc. The student must clearly document the circumstances and show that he or she has satisfactorily completed a significant portion of the course requirements and has a reasonable chance of making a passing grade.

It is the student’s responsibility to make the necessary arrangements with an instructor for removal of an “I.” If the instructor is not available, arrangements must be made with the dean or department chairperson.

If, within six weeks from the first day of classes during the next term (exclusive of Summer session), the instructor has not informed the educational records office of a grade change, the “I” will be changed to an “F” on the student’s permanent record.

“W” Grade

A grade of “W” (withdrawn) is not calculated into the GPA, but the course does count as an attempt for fee assessment. “W” grades are recorded only for the first two attempts of a course when the course withdrawal is completed before the withdrawal deadline. The stated withdrawal policy is described in the withdrawal policies section of the Catalog.

“WF” Grade

A grade of “WF” is calculated into the GPA as an “F” grade and the course also counts as an attempt for fee assessment. “WF” is recorded for a withdrawal after the withdrawal deadline for the first two course attempts, and “WF” is recorded for a third-attempt course withdrawal regardless of withdrawal date.

Time Limit for Grade Change

Requests for corrections of course records are to be made within one calendar year of when the grade was assigned to the course. It is the responsibility of the student to bring any errors to the attention of the faculty member as soon as the errors are detected within this one-year period.

Accessing Grades Online

SCF does not send grades in the mail to students. Students who have no holds on their records may view their grades online beginning on the grade posting date published in the academic calendar, in the Catalog and on the SCF website.

These steps may be followed to view grades and unofficial transcripts:

1. Go to the SCF website at scf.edu
2. Click SCFconnect
3. Enter user ID and six-digit PIN; click login
4. Select Student tab
5. Go to Student Grades channel

Audit Policy

A student may change from credit to audit status in any course before the posted deadline or the end of the add/drop period for short-term late start courses. The student initiates this option by completing the Student Request to Change Course to Audit/Credit form available in the educational records office. Class tests or examinations are not required of the student auditing the course. However, class attendance is expected. Students must meet the same prerequisite requirements as degree-seeking students for specific courses. Students will receive a grade of “X” for any courses they audit. Audit courses will not affect the grade point average, academic standing or previously earned credits.

Courses taken on an audit basis may not be counted when calculating eligibility for veterans benefits, financial assistance or certification of enrollment by outside agencies. Audited courses do not count in the total attempts for grade forgiveness but do count as an attempt of a course.

No student may audit more than six hours of credit courses in a term except by special permission of the vice president of educational and student services (or designee). Fees for audit courses are the same as courses for credit.

Grade Forgiveness (Repeat) Policy

A student may repeat a course, up to a maximum of two repeats per course (for courses that count toward the GPA), in which the student earned a grade of “D” or “F,” provided a degree has not yet been awarded or as otherwise noted in the course description. Courses with earned grades of “A,” “A.,” “A:,” “B,” “B.,” “B:,” “C,” “C.” or “C:” cannot be repeated. The GPA will be adjusted so that only the last attempt at the repeated course will be included in the overall calculation. The original grade will be marked with an “E” (excluded in the GPA) to indicate that the course was repeated, an “I” (included in the GPA) or an “A” (course calculated in GPA but no earned credits) on the student’s transcript. All grades will remain on the student’s official transcript. If a student withdraws from a third-attempt course and receives a “WF” grade, this will be considered the final grade and will be included in the overall GPA.

If a student transfers to another institution, public or private, it is the responsibility of the student to learn what the receiving institution’s policy is regarding acceptance of “forgiven” courses in the computation of the student’s grade point average.

Third Attempt

The Florida Legislature passed House Bill 1545, effective July 1, 1997, and amended effective July 1, 1999. This bill requires that students enrolled in the same undergraduate college credit course or college preparatory course more than two times shall pay fees at 100 percent of the full cost of instruction. (For purposes of this assessment, the Florida Legislature considers 100 percent of the full cost of instruction to be equal to the non-Florida resident fee, which is not subsidized by state monies.)

In order to administer this requirement, colleges in Florida began “counting” student attempts beginning with the Fall 1997 term, regardless of the number of previous attempts.

Students with documented extenuating circumstances or financial hardship may initiate a third fee appeal process through an advisor located in one of the campus advising center offices.

Note: Upon the third attempt of a credit course, a withdrawal will be recorded as a “WF” and calculated as an “F” in the student’s GPA.

Fourth Attempt

Students may attempt a course only three times (including original grades, repeat grades, audits and withdrawals) unless noted differently in the course description. Students with extenuating circumstances may petition for a fourth attempt through an advisor located in one of the campus advising center offices. All grades from the third attempt and any subsequent attempts will be included when the student’s GPA is calculated.

Withdrawal Policies

A withdrawal is a change in a student’s course schedule where one or more courses are withdrawn prior to the end of the term. Withdrawn courses appear on the transcript as a “W” or “WF” and are classified as attempts. No refunds are permitted for withdrawn courses.

Withdrawal from a Course or Complete Withdrawal from the College (no refund)

A student may withdraw from any or all courses without the academic penalty of a “WF” grade by the withdrawal deadline as listed in the State College of Florida, Manatee-Sarasota (SCF) academic calendar, Catalog or on the SCF website. A student in an accelerated or short-term course may withdraw without the academic penalty of a “WF” grade anytime before the withdrawal deadline specific for the course. When a “WF” is entered, it is recorded in the student’s permanent record and calculated as an “F” in the grade point average. SCF encourages the student to discuss a withdrawal with the instructor prior to withdrawing. A student who withdraws from any or all courses can withdraw online. Students should consult with the financial aid office prior to any course withdrawal.

Course withdrawals, after the deadline for the term as published in the academic calendar, will result in a grade of “WF” which is computed in the term and cumulative GPA. Appeal requests, accompanied by major extenuating and documented circumstances, should be directed to the campus provost of the campus where the course is taught. The provost has the final approval/disapproval authority. If the appeal is granted, the “WF” grade would be changed to a “W” without GPA consequences. Forms can be obtained from the respective campus provost offices.

Effective Fall 1997, the state mandates a student will be permitted a maximum of three attempts per course. An “attempt” is defined as registration in a class after the end of the registration period.

A student must take responsibility for initiating the withdrawal procedure. If this procedure is not followed, a grade of “WF” may be recorded for the student and “F” calculated in the grade point average.

If a “WF” is entered, it will be recorded on the permanent record and calculated as “F” in the grade point average.

All withdrawal policy statements apply to part-time as well as full-time degree credit and college preparatory credit students.

Faculty Withdrawal

Before the course withdrawal deadline (60 percent of the term) and until two weeks prior to the end of the term, a faculty member may withdraw a student when the student has stopped attending class and has not formally withdrawn from the course by the withdrawal deadline. A faculty member can withdraw a student for excessive absences, excessive tardiness, academic misconduct or another similar reason, as noted in the faculty members respective syllabi. Depending on the date of the withdrawal, a grade of “W” or “WF” will be recorded. Either grade is recorded on the student’s permanent academic record. Fees are applied for all courses accordingly and are counted as attempted courses. “WF” grades are calculated as an “F” in the grade point average.

Faculty No Show Reports

Following the last day to add/drop courses for the term, faculty are required to report any student who has not attended one class within the first week of the term and/or has not contacted the professor/instructor to make arrangements to attend class or to make up missed work/assignments (also termed as a “no show” student). A grade of “W” is recorded for “no shows” on the student’s permanent academic record, the course is counted as an attempt and fees are applied for all courses accordingly.

Return of Federal Financial Aid Upon Withdrawal from the College

Effective with the Fall 2000 term, students who receive federal financial aid funds and who withdraw from all classes may be required to return all or a portion of these funds to the federal government. Students should consult with the financial aid office before completely withdrawing from the College.

Academic Standing

State College of Florida, Manatee-Sarasota acknowledges five academic classification categories that apply to all students: Good Standing, Academic Warning, Probation, Academic Suspension and Academic Dismissal.

Good Standing

A student is considered in good standing when the term and cumulative grade point averages (GPAs) are 2.0 or above, or in initial good standing during the first term after transfer from another college or university, regardless of the transfer GPA.

Academic Warning

A student is considered on academic warning when either the term GPA or the institutional GPA or the overall GPA is below 2.0. The records are coded to reflect this status. The student is notified at the end of the term.

A student on academic warning is encouraged to seek assistance from an advisor early in the term to plan a course of action that would result in good standing. When the student’s term and cumulative GPAs reach 2.0, the warning status is removed. If a student’s GPAs remain below a 2.0, the student is placed on probation and notified at the end of the term.

Probation

A student is considered on probation when the student has:

1. A term GPA or an institutional GPA or an overall GPA that is below 2.0; and
2. Received an academic warning classification and has not returned to good standing.

A student is informed of the probation classification at the end of the term and a code will be placed on the student’s record. It is strongly recommended that the student see an advisor to initiate a contractual intervention strategy that would assist the student in meeting individualized educational goals. Such strategies may include but are not limited to:

1. Repeating all courses where the final grade of “D” or “F” has been earned, and all college preparatory courses that must also be taken; and/or
2. Enrolling in fewer courses in a given term; and/or
3. Limiting participation in nonacademic activities.

Probation status will be lifted when:

1. The student has attained good standing.
2. If while on probation, the student fails to earn a 2.0 term GPA, the student’s status will be changed to academic suspension. OR: If while on probation, the student fails to earn a 2.0 term GPA and either the institutional GPA or the overall GPA is below 2.0, the student’s status will be changed to academic suspension.
3. If the student earns a 2.0 term GPA and the institutional GPA and/or the overall GPA remain below 2.0, the student will continue on academic probation for an additional term. Should the student fail to earn a 2.0 term GPA, a 2.0 institutional GPA and a 2.0 overall GPA the following term, the student’s status will be changed to academic suspension.

Academic Suspension

A student is considered on academic suspension when the probation status has not improved to a good standing classification.

Each student is notified at the end of the term and a code is placed on the student’s record. The student is not permitted to enroll for one term (Fall, Spring, Summer).

Once a student is placed on a status of academic suspension for the first time, they can be immediately reinstated upon agreement to enroll in a contractual intervention strategy established by a student development advisor. Any student who is suspended two or more times must submit a detailed letter in writing to the SCF admissions committee explaining the circumstances and to request readmission to the College. A letter stating the final decision of the committee will be mailed to the student and a copy will be placed in the student’s file.

A student must earn an institutional and overall 2.0 GPA to avoid academic dismissal.

Academic Dismissal

A student who has not earned an institutional and an overall 2.0 term GPA following an academic suspension will be academically dismissed and will be unable to attend SCF for one year. Each student is notified at the end of the term and a code will be placed on the student’s record.

A student who is placed on a status of academic dismissal for the first time can be reinstated immediately upon agreement to enroll in a contractual intervention strategy established by a student development advisor. Any student who is dismissed two or more times must submit a detailed letter in writing to the SCF admissions committee explaining the circumstances and to request readmission to the College. A letter stating the final decision of the committee will be mailed to the student and a copy will be placed in the student’s file.

Appeals

A student may appeal the academic classification by submitting to a student development advisor a letter of appeal no later than the first day of class for a full term (Spring, Summer, Fall) after receiving the notification of the classification. The appeal would then be forwarded to the admissions committee for decision. The admissions committee’s decision is final.

The letter must include clearly stated and documented examples of extenuating circumstances that prevented satisfactory progress. Examples of acceptable documentation include medical or legal statements and/or documents that verify the student’s appeal request.

A letter stating the decision of the committee will be mailed to the student and a copy will be placed in the student’s file.

Academic Record Changes/Requests

Name Changes

A signature and request from the student are required to change a student’s name on his or her permanent academic record. The Change of Name/Address form is available in the educational records office. Official name changes require submission of an official copy of a court-issued document verifying the legal name change.

Address Changes

Students can verify and update online the mailing address that appears on their educational record by logging on to scf.edu/SCFconnect, Student tab, Banner Self Service channel. Select Banner Self-Service, Personal Information, Address(es) and Phone(s).

International students on an F-1 student status must take special note to inform the College as soon as possible as failure to notify SCF could result in termination of a student’s status.

Emergency Contact Changes

Students can verify and update emergency contact information by logging on to scf.edu/SCFconnect. Go to Student tab, Banner Self-Service channel. Select Banner Self-Service, Personal Information, Emergency Contact(s).

The accuracy of this information is crucial in the event of an urgent situation involving a student.

Program/Major Changes

Upon admission, each student selects a desired degree and program status. If a student desires a change, a Change of Major/Program/Degree form will be required to be completed by the student. The form is available in the educational records office or on the website and must be signed by the student before the change will be made to the student’s official academic record. There is a deadline for changes each term. Any change made after the deadline will be effective with the following term. For deadlines, refer to the academic calendar.

Students are strongly encouraged to select a major/program and degree status early in their enrollment with the College. International students and students who receive financial aid must be classified as degree-seeking for various reporting requirements. Students should consult with a student development advisor before making a final decision.

Transcript Requests

Official transcript requests can be made online at scf.edu/Transcripts or by completing a paper form available in the educational records office. Online requests can often be processed faster provided all information can be verified electronically. Paper requests can be sent via mail, in person or by fax if the information is complete and a signature of the student is included on the request. E-mail requests for transcripts cannot be processed.

A transcript fee (see Cost and Fee Information) is required at the time of the request and can be paid by cash, check or credit card. If paying the fee by credit card, a billing address and credit card expiration date must be included. Students must be in good standing with the College (including all financial obligations) before the transcript request will be processed.

Official transcripts are sent by SCF through the U.S. Postal Service or electronically to Florida state schools and third parties as requested. Unofficial transcripts can be obtained from the Florida Academic Counseling and Tracking for Students (FACTS) website at: www.FACTS.org or by logging on to scf.edu/SCFconnect.

Transcripts that are mailed from SCF directly to designated individuals or organizations by request of the student and do not arrive after three weeks from the original mailing date will be resent one time free of charge to the same address provided by the requester without filing an additional written request.

Unofficial transcripts may be obtained by the student by logging on to scf.edu/SCFconnect.

Degree/Enrollment Verifications

Verification letters are designed to verify a student’s registration or degree status based on full-time, half-time or less than half-time status for a given term of enrollment or graduation date. Students who need a verification of degree or enrollment can complete a request on the SCF website at scf.edu. Log in to SCFconnect, go to Student tab and Banner Self-Service channel. Select Banner Self-Service, Student Main Menu, Student Records then order enrollment verification or degree verification. Enrollment verifications can be completed for current or previous terms only and are free for current students. Verification for subsequent terms cannot be made until the end of the add/drop period for that term. Verifications also can be processed by submitting a Request for Verification Letter via fax or in person at the educational records office. Verifications require two working days for processing unless they are processed online and all information can be verified electronically.

Excess Hours Advisory Statement

Section 1009.286, Florida Statutes, establishes an “excess hour” surcharge for a student seeking a baccalaureate degree at a state university. It is critical that students, including those entering Florida colleges, are aware of the potential for additional course fees.

“Excess hours” are defined as hours that go beyond 115 percent of the hours required for a baccalaureate degree program. For example, if the length of the program is 120 credit hours, the student may be subject to an excess hour surcharge for any credits attempted beyond 138 credit hours (120 x 115 percent).

All students whose educational plan may include earning a bachelor’s degree should make every effort to enroll in and successfully complete those courses that are required for their intended major on their first attempt. Florida college students intending to transfer to a state university should identify a major or “transfer program” early and be advised of admission requirements for that program, including the approved common prerequisites. Course withdrawals and/or repeats, as well as enrollment in courses non-essential to the intended major, may contribute to a potential excess hours surcharge.

Graduation Requirements and Procedures

scf.edu/Graduation

Students have the option of graduating under the Catalog in effect at the time they enter State College of Florida, Manatee-Sarasota (SCF) or the Catalog in effect at the time they complete requirements for a degree, provided they maintain continuous enrollment of at least one credit per academic year. If continuous enrollment is broken, they must graduate under the Catalog in effect when they reregister or the Catalog in effect at the time they complete requirements for a degree.

The steps in the graduation process apply to ALL degree programs:

1. Students must apply for graduation in the educational records office by submitting an application for graduation form. The deadline is posted in the academic calendar. The application form must be completed and signed by the student. Applications will not be accepted without payment of the graduation fee. (See Cost and Fee Information.)
2. An overall and a cumulative grade point average of 2.0 (“C”) must be achieved in the student’s total credit program. The overall grade point average includes work attempted at previously attended institutions.
3. At least 25 percent of the hours of course credit required for the degree/certificate must be completed at SCF.
4. All candidates eligible for the Associate in Applied Science, Associate in Science, Associate in Arts and all baccalaureate degrees are urged to be present at graduation.
5. Students are reminded that, regardless of their receipt of the Associate in Arts degree, a “D” used to satisfy their degree requirements might not transfer, subject to the regulations of the college or university that they plan to enter.
6. All associate in arts students enrolled in any Florida college for the first time after Jan. 1, 1983, are required to complete four to six communications courses, wherein 24,000 words total are written with a grade of “C” or better, and are required to complete a minimum of six term hours of mathematics with a grade of “C” or better in each course. (State Board of Education Rule 6A-10.030.) This requirement is detailed in the section, “Gordon Rule Requirements.”
7. The educational records office will review the student’s course requirements and notify the student by email to their SCFconnect account of degree completion requirements.
8. Following completion of all graduation requirements, the diploma and official transcript will be mailed to the student.

Commencement Ceremonies

The College holds commencement ceremonies in May and December for graduating students. Students who complete their requirements for graduation during the Summer term will officially graduate and the degree or certificate will be awarded during the summer. There will be no negative impact on a student’s ability to transfer with a degree. All students who complete degree requirements during the summer are invited to participate in the December commencement ceremony.

All students who have received notification and approval from the educational records office to graduate and wish to participate in the commencement ceremony are required to register online at scf.edu/Graduation. Graduating students participating in the ceremony also are required to attend an informational meeting. Dates for the meetings are announced each Fall and Spring term. All guests of graduates attending commencement must have a ticket for entrance into the auditorium. Guest tickets must be reserved online at scf.edu/Graduation and are given to the graduates at the informational meetings.

Graduation Honors

Each student graduating from SCF will, if achievement warrants, be recognized in the graduation program and ceremony based on current GPA and have final honors posted on the permanent record according to the following schedule.

1. Overall grade point average 3.90 to 4.00 = summa cum laude.
2. Overall grade point average 3.70 to 3.89 = magna cum laude.
3. Overall grade point average 3.50 to 3.69 = cum laude.

For students who have attended only SCF, the cumulative grade point average is used. For the transfer student, the overall grade point average is used to determine honors at graduation.

Honors Convocation

The primary purpose of the State College of Florida, Manatee-Sarasota (SCF) Honors Convocation is to recognize undergraduate students for their exceptional academic initiatives and achievements during the previous academic year. Honors Convocation is held annually at SCF Bradenton and SCF Venice one week prior to Spring term graduation exercises. Honorees are encouraged to bring guests to the program. Students may obtain information about this program in the academic advising center at SCF Bradenton or SCF Venice.

Student Services and Campus Life

scf.edu/StudentDevelopment

Advisement

Academic Advisement

Academic advisement is an essential key to the success of each student. Therefore, academic, career, educational, personal and social advising services are provided by student development advisors at SCF Bradenton and SCF Venice.

Student development advisors provide developmental advising, including life, career and education planning, interpretation of assessments, strategies to address academic difficulties, programs to develop student success skills, and preparation for university transfer and work-force preparedness.

The purpose of academic advising at State College of Florida, Manatee-Sarasota (SCF) is to direct students toward exploring and achieving their educational, career and life goals. To accomplish this mission, student development advisors assist students in exploring career interests, values and goals to ensure meaningful course selection and educational program planning. SCF is committed fully to the belief that a fundamental component to successful academic advisement is an ongoing advisor-advisee relationship where students participate actively in the decision-making process and advisors serve as facilitators.

Advisement for the Associate in Arts (A.A.) Degree

The College recommends that students planning to obtain an associate in arts degree meet with a student development advisor each term to ensure proper course selection.

Students planning to transfer to another college or university should check with the transfer institution to determine specific admissions/degree requirements as they prepare for a particular major. It is important that students who plan to transfer make plans early to ensure a smooth transition into the university program. Student development advisors are available to meet with students Monday through Friday throughout the Fall and Spring terms. Summer and evening hours may vary.

Advisement for the Associate in Science (A.S.) Degree, Associate in Applied Science (A.A.S.) Degree and Certificates

For students pursuing the Associate in Science (A.S.) degree, Associate in Applied Science (A.A.S.) degree and certificate academic programs at SCF, academic advisement is coordinated by the office of career and technical education. Program managers guide students through course selection and work in coordination with the SCF career resource center in providing information and services on career exploration.

Advisement for Baccalaureate Degrees

For students pursuing baccalaureate degrees at SCF, academic advisement is coordinated in conjunction with baccalaureate faculty and individual program directors. Students should check the SCF baccalaureate program website, scf.edu/Bachelors for latest information concerning individual programs.

Advising for Student Success

Student success advising is provided by student development advisors who offer students comprehensive academic, career, educational and personal/social advising to facilitate the fulfillment of students’ academic and personal goals. In collaboration with academic affairs, student development advisors specialize in planning and implementing learning support services for student cohorts to enhance both the learning and success of the designated groups.

Advisors provide:

• Career advising. Student development advisors can help students examine career and life goals, assess interests, values and skills, make occupational decisions and select educational programs and majors. Career planning and placement advising is available through classes, workshops and individual appointments.
• Transfer advising. Advisors provide students with resources to assist them in making a successful transition from SCF to other higher education institutions. It is never too early to begin the process of making strategic decisions about transfer options.
• Crisis intervention. Student development advisors are available to assist with referrals to the student assistant program, community resources and professionals.
• Personal/social concerns. Students are provided with the opportunity to explore resources to assist them in developing decision-making strategies and goal-setting skills for personal growth.

Online resources include:

• ULifeLine
  Online support for college and university life and emotional health: ulifeline.com
• United Way 2-1-1 Manasota
  Comprehensive directory and connections to human services in Manatee, Sarasota and DeSoto counties: uw211manasota.net or call 2-1-1

Transfer Advisement Guidelines Keys to Successful Transfer

Students are advised to:

• Meet with an SCF student development advisor periodically to discuss educational and career goals.
• Utilize FACTS.org, the state of Florida’s online advising system, which includes planning outlines for each major as well as information on admission, financial aid, scholarships and special programs.
• Check foreign language requirement(s) of the intended transfer institution. Some institutions have special requirements regarding course selection, admission and program entrance.
• Submit an application for transfer admission as early as possible. Many colleges and universities suggest applying at least one year in advance. Submit official copies of all transcripts (high school and college) along with the admissions application. Check with the transfer institution on priority admission application deadlines and additional requirements/documentation.
• Visit the campus of the intended transfer institution. Check into housing, food, parking options.
• Pass the exit exam, achieve a minimum score on a national standardized exam or demonstrate successful remediation and achieve a minimum cumulative GPA of 2.5.
• Apply for graduation from SCF by the posted deadline. Applications for graduation can be obtained in the educational records office. 

University Advising Center

The university advising center provides SCF students, who are interested in pursuing baccalaureate degree programs at other colleges or universities, with detailed program information. One-on-one advising sessions help SCF students gather important transfer information as they prepare for the next step of their education plan. Hours of operation may vary by term and location.

Assessment/Testing Centers

scf.edu/Testing

The assessment/testing centers at State College of Florida, Manatee-Sarasota (SCF) are open test sites. Based on agreements with other institutions, the College will test distance learning students and CLEP online candidates on a space-available basis only. (See Cost and Fee Information .)

Assessment and testing is an important phase of the enrollment process. Assessment/test results are treated as confidential information and are used in the best interests of the student.

Academic advising centers at SCF Bradenton and SCF Venice are staffed with professionals who interpret test scores in individual conference with the students.

Entry Level Assessment 

SCF wants each student to be successful in achieving his or her educational goals. To evaluate the level of preparation and to place students in appropriate courses, the College requires entry assessment in the skill areas of reading, writing and mathematics. To satisfy entry assessment requirements, a student needs to take the Postsecondary Education Readiness Test (PERT), unless ACT and/or SAT scores taken within the last two years place one in college level course work. For students with disabilities, the PERT is available in an alternate format.

SCF allows students to take the PERT one time per term. A term is defined as Fall, Spring or Summer per the official academic calendar.

Entry assessment scores will be used for course level placement. Each of the three skill areas of reading, writing and mathematics are independent of each other. A student may place at the college level in one or more areas and at the college preparatory level in other areas. If skills are below the levels defined by the state as required for successful performance in a college credit program, the College may limit a student to college preparatory courses and any other instruction for which he or she may be prepared. Retaking the PERT while a student is currently enrolled in a college preparatory level course is against state statute per State FAC 6A-10.0315(13) and (1a)(a)(b). 

Requirements for Entry-Level Assessment

Whether full time or part time, a student must complete a state approved entry assessment as indicated:

1. Prior to participating in new student orientation/ advisement and registration if he or she is a degree-seeking student.
2. Prior to registration for the first session if he or she is an academic enrichment, dual enrollment or early admissions student.
3. Prior to registration for any course that has a specific entry assessment score as a prerequisite.

Entry assessment scores must be less than two years old.

For exceptions to requirements for taking the PERT, students should contact a student development advisor. Some exceptions may include prior completion of English, mathematics and reading courses at another college/institution.

State Approved Entry-Level Assessment

Postsecondary Education Readiness Test

At SCF, entry assessment consists of the Postsecondary Education Readiness Test (PERT). Test subjects are reading, writing and mathematics. Application to SCF is required before assessment. The test takes approximately three and a half hours to complete all three sections. To prepare for the placement test and to schedule a testing appointment, go to scf.edu/Testing.

PERT Retake Policy

It is the policy of SCF that students can take the PERT only one time per term. A “term” is defined as the Fall, Spring or Summer term per the College’s official calendar. The test is administered for student placement into the appropriate reading, writing and mathematics courses, or other designated courses that have placement test scores as a prerequisite. Note: There is a retake fee of $10 per subsection.

1. Eligible for Placement Test Retake
   Students are eligible to request a retake of the placement test under the following circumstances:
   1. Never attempted a college preparatory course:
      1. Have not attempted a college preparatory course in the subject area for which they are requesting a retake; and
      2. Test scores are at least one term old; and
      3. Have the appropriate department chair approval to take the test due to special circumstances
         1. Step One: Submit a request to the department chair.
         2. Step Two: Upon approval, the department chair will notify the student and the assessment/testing center.
   2. Attempted a college preparatory course: Students may retake the placement test upon the recommendation of the department chair.
      1. Upon instructor recommendation, the request will be forwarded to the appropriate department chair.
      2. Upon department chair approval, the chair will notify the student and the assessment/ testing center where the student will make the required arrangements to retake the placement test.
      3. Students who are disabled should submit their written requests directly to the disability resource center.
2. Ineligible for placement test retake
   Students are ineligible to retake the placement test when their request is based, but not limited to, the following reasons:
   1. Students who were not prepared for the test at the time of testing.
   2. Students who currently are enrolled in the college preparatory course for which they base their request.
   3. Students who wish to circumvent remedial courses by retesting.
   4. Students who were not aware of the significance of the testing at the time of testing.
3. Appeal
   1. Students requesting to appeal the department chair findings may submit their written appeal to the associate vice president of academic quality and success.
   2. Disabled students requesting to appeal the department chair findings may submit their written appeal to the vice president of educational and student services.

The findings of the associate vice president of academic quality and success or vice president of educational and student services are final and will be mailed to the student requesting the appeal within ten (10) working days after receiving the request. A copy of the letter will be filed in the assessment/testing center.

ACT and SAT

Students who have taken the ACT and/or SAT and have scores that place them into college level coursework in reading, writing and/or mathematics may use these scores as an alternative to the corresponding sections of PERT. Students may use the ACT and/or SAT scores if the scores are less than two years old and at the level or above the scores given below, in accordance with Florida Statute 240.321 and BOT rule 6HX14-4.04.

Students who have the required SAT-I or Enhanced ACT scores must submit an official score report or an official transcript with the scores to the educational records office or request them from the testing service electronically. Test scores must be received prior to making an orientation appointment. In addition, an unofficial copy of the score report or a transcript that shows the scores may be hand-carried to an orientation/advisement session. SCF also accepts electronic scores from the testing centers.

* As of March 2005, the verbal score has been changed to critical reading

Career Resource Center

scf.edu/CareerResourceCenter 

Help deciding on a major:

The career resource center (CRC) offers several self-assessment programs to help students decide on the careers most suitable to their values, skills and interests. Web-based career assessment programs help determine potential careers. The CRC labs contain hundreds of research materials to assist students with gathering and comparing information. Students can meet with a career advisor to discuss career options and job shadow opportunities.

Preparing for a job search:

The CRC can provide information and guidance with resumes and cover letters for students preparing for a job search. Online and print resources such as Optimal Resume can be utilized to prepare these documents and practice for interviews. Students can log on to the CRC Web page to view jobs listed with the College Central Network and access other resources at scf.edu/CareerResourceCenter.

Working on campus:

Working on campus can provide job experience with the added benefit of convenient scheduling to accommodate class schedules. The institutional work program enables students to work part time, up to 20 hours per week, in administrative and departmental offices, libraries and laboratories. All students interested in working on campus must complete the Free Application for Federal Student Aid (FAFSA). In order to work as a student assistant, successful applicants must have a minimum grade point average of 2.0; be enrolled in a minimum six (6) credit hours; be a degree-seeking student at State College of Florida, Manatee-Sarasota (SCF); and be eligible for federal work study funds. Inquiries may be made at the CRC. Interested students should be aware that the amount of Federal Student Loan dollars a student is eligible to receive is directly affected by the amount of work study already awarded and vice versa. For additional information on how student loans could affect federal work study eligibility, students should contact either the financial aid office or the CRC. Information and applications for College departments with opportunities for student workers are available at the CRC.

A.S./A.A.S. Capstone Internships:

The career resource center (CRC) facilitates A.S./A.A.S. capstone internship opportunities for sophomores enrolled in specific associate degree programs. Students interested in an internship must first confirm their eligibility with their A.S./A.A.S. program manager then visit the CRC to meet with an advisor for placement assistance. The student’s work experience must meet identified learning outcomes in order to get course credits.

The A.S./A.A.S. capstone internship is a course where sophomores gain practical work experience in a position related to their major. It can be paid or unpaid, short-term or project-based, usually lasting one term. The internship is an excellent way for students to enhance their marketability and build their resume in terms of work experience, networking contacts and job references. 

Disability Resource Center

scf.edu/DisabilityResourceCenter

The disability resource center (DRC) is the focal point for information and services to disabled individuals. State College of Florida, Manatee-Sarasota (SCF) is committed to both the spirit and the letter of the Americans with Disabilities Act (ADA) and the Rehabilitation Act of 1973 and has instituted various administrative policies, procedures and practices to ensure that disabled individuals have access to all programs, services and activities of the College. The DRC administers procedures for the provision of reasonable accommodations. These procedures are designed to provide qualified disabled individuals with the necessary equipment and/or support staff so that they can fully access the College. Provision of certain auxiliary aids and services to College events or activities require a specific request at least two business days prior to the function. Disabled individuals requiring accommodations, modifications or encountering physical barriers in the limited number of older inaccessible facilities should contact DRC for information, assistance or services.

The DRC also provides a full array of academic support services to disabled individuals enrolled in any SCF course and coordinates many campus resources to best meet the educational needs of disabled individuals. The DRC works with a variety of public and private agencies servicing disabled populations in order to facilitate disabled students’ integration into the mainstream of college life. In addition to information, advocacy and coordination of services, the DRC offers individualized personal, academic and vocational guidance and advisement to assist disabled individuals to maximize their potential and pursue meaningful occupations based on their unique interests, needs and abilities.

The DRC is located on the second floor in the southwest corner of the student services center at SCF Bradenton and in the student services center, room 162, at SCF Venice. Individuals can call the DRC at:

Substitutions/Modifications for Disabled Individuals

Any student who has provided SCF’s disability resource center (DRC) with current documentation of a disability(ies) shall be eligible to request a reasonable modification/substitution for any college requirement, including but not limited to, admission to the College, admission to a program of study, entry to upper division and/or graduation requirement(s) provided that:

1. The individual’s ability to meet the requirement is adversely affected by his/her disability; and
2. The requirement in question is not essential to the completion of the program and/or the requested change does not constitute a fundamental alteration in the nature of the program.

A committee consisting of College experts (relevant disability and subject area) shall conduct an individual review of each request and present its findings to the area administrator in accordance with College procedure 4.015.01. For additional information and/or assistance please contact the coordinator of the disability resource center or the College’s ADA coordinator.

Educational Records

scf.edu/Records

Educational records is the main contact area for current and new students and services key areas related to admission applications, residency, registration, transcripts, grades, graduation and name and address changes. The office serves as the College department that administers and complies with all requirements of the Family Educational Rights and Privacy Act (FERPA).

The educational records offices are located at SCF Bradenton on the first floor of the Student Services Center, 941-752-5050 and at SCF Venice in the Student Services Center, building 100, 941-408-1300, ext. 65050.

Health Services

State College of Florida, Manatee-Sarasota (SCF) provides emergency medical services on both campuses 24 hours a day, seven days a week.

SCF Bradenton maintains a first aid station in the Student Union, room 120. Employees and students may receive first aid when required. Emergency number: extension 65550; if life threatening, 911.

SCF Venice maintains a first-aid station in the Student Union, room 504. Emergency number: extension 61550; if life threatening, 911.

SCF Lakewood Ranch security can be reached at 941-363-7155, building 2, room 102.

Lost and Found

The office of public safety/security is responsible for all lost and found items. At SCF Bradenton, the office is located in the Student Union, room 120. During normal working hours, the office can be reached at extension 65550; evenings or weekends, 941-752-5550. At SCF Venice, the office of public safety/security is located in room 504 of the Student Union (building 500). During normal working hours, the office can be reached at extension 61550; evenings or weekends, 941-408-1550.

Neel Performing Arts Center

Since 1966, the Neel Performing Arts Center has served as a cultural center for Manatee and Sarasota counties, hosting both College and community-sponsored events. Remodeled in 1999, with its lobby and facade redesigned in 2010, the auditorium features a 65’x40’ stage, seating for 837, wheelchair accessible seating and restrooms. The adjacent music and theatre building was renovated in 2008. The 19,500 square-foot addition features larger music classrooms, rehearsal halls and practice rooms and the David S. and Anne V. Howard Studio Theatre, the home for SCF’s Studio 84 Productions.

Public Safety/Security

State College of Florida, Manatee-Sarasota (SCF) is committed to ensuring the safety of students, faculty, staff and visitors through effective policies and procedures, educational programs and community involvement.

SCF is a great place to learn and grow. Fortunately, the College has not experienced a significant number of criminal incidents. But like any community, a college campus has the potential to realize its share of crimes and injuries. As required by the 1990 Campus Security and Crime Awareness Act, campus crime statistics are available upon request through the office of public safety. The College maintains security services 24 hours a day, 365 days a year. SCF public safety/security officers are deployed on campus in motor vehicles, bikes and on foot to provide quick response as well as a high degree of visibility and accessibility to the College community.

To assure that students receive urgent safety and emergency messages, SCF uses a system that quickly delivers notifications via voice, e-mails, text messages and TTY/TDD devices. Students are encouraged to keep information updated in their SCFconnect account. Directions for updating phone and text numbers and e-mail addresses are available at scf.edu/EmergencyInfo. Note: SCF keeps student information in strict confidence and emergency numbers are used only for emergency messages.

Because no college security plan can attain maximum effectiveness unless everyone contributes to making it work, all members of the College community are encouraged to become involved and alert College citizens and to report any unsafe or dangerous situation. SCF always is looking for ways to ensure that the College is a safe, secure and healthy environment to study and work. Students are challenged to adopt these as personal objectives while at the College.

The SCF Store

scf.edu/Store 

The College owns and operates The SCF Store located at SCF Bradenton and SCF Venice.

The SCF Store sells textbooks requisitioned by faculty, supplemental and optional books suggested by faculty, school supplies, computer software, T-shirts, sweatshirts and other miscellaneous items.

As a service to students, The SCF Store purchases used books directly from students and from various used book companies. Used books that are needed by the store are purchased from students for up to half the purchase price. Damaged books will not be purchased by The SCF Store. Students must present a current SCF ID to sell used textbooks.

Refunds must be accompanied by a cash register receipt and a current SCF ID. Books must be returned within two weeks after the beginning of the Fall and Spring terms and within the first week for Summer terms. New textbooks must be returned in new condition. The SCF Store management reserves the right to determine the value of returned items based on sale value and condition.

Purchases made by personal check, credit cards and financial aid require a current SCF ID.

Students should estimate spending at least $100 -$150 per course for new books. 

Student Government

scf.edu/StudentLife

The Student Government Association (SGA) serves as the students’ voice at State College of Florida, Manatee-Sarasota (SCF) and is comprised of all students in the College who are enrolled in credit courses. Student Government has a voice in College policy-making, helps coordinate extracurricular and cocurricular activities, and plans social, cultural and informational programs for the student body. Through open communication with SCF’s administration, the SGA acts as a liaison between fellow students and administrators.

Student Organizations

Student organizations and clubs serve a variety of special interests. Consult the student services office or the student life advisor for information on organizations. A comprehensive listing of all College clubs and organizations can be found in the Student Handbook and Planner.

Student Development and Special Programs

College Preparatory Program

Special Requirements for Certain Students

Students whose placement scores indicate deficiency in verbal, mathematics or reading areas are required to complete ENC 0010 /ENC 0015C , ENC 0020 /ENC 0025C , MAT 0012 /MAT 0018 , MAT 0024 /MAT 0028 , REA 0001 /REA 0007  and/or REA 0002 /REA 0017 . Transfer students also may be subject to the above conditions.

Full-time students must include these entry college preparatory courses during the first term of enrollment and continue to include these courses until all have been completed. Degree credit courses may be taken along with these college preparatory courses.

Part-time students may complete 12 degree credits before college preparatory courses must be addressed.

Students in the college preparatory program are strongly encouraged to include SLS courses within the first 15 term hours.

College Preparatory Courses

In compliance with Florida State Board of Education Rule 6A-10.0315, first-time-in-college students who apply to enter degree programs shall be tested prior to the completion of registration using Postsecondary Education Readiness Test (PERT), ACT or SAT. Those students scoring below SBE-specified cutoff scores in any of the basic skills areas shall be placed in college preparatory classes and limited to no more than three terms of enrollment in any one skill area.

College Preparatory Courses:

Institutional and transfer policy procedures governing these courses will be as follows:

1. Credit will not be awarded for transfer of any college preparatory courses after Summer A, 1984.
2. Only institutional credit will be permitted for college preparatory courses beginning with the Summer B, 1984 term. These courses cannot be used to graduate with either an A.A. degree, an A.S. degree or a certificate.
3. The grades of “A.,” “B.,” “C.,” “D.,” “F.” and “WF.” will be used in college preparatory courses.
4. Students may repeat any previous credit course, which is now college preparatory, to improve their grade point averages under the “Forgiveness Policy,” that is, to forgive previously earned poor grades, but credit will not be awarded. (Catalog policy states that only an “F” or “D” may be repeated.)

Alternative Certification Program 

State College of Florida, Manatee-Sarasota’s Alternative Certification Program provides a quality teacher training option for baccalaureate degree holders. At the completion of these modules, the student will have successfully demonstrated the Florida Educator Accomplished Practices and will have provided documentation of mastery in a comprehensive professional portfolio. This limited access program requires potential candidates to possess a baccalaureate degree from a regionally accredited college or university, to acquire the statement of eligibility for certification from the FLDOE, to submit a written statement of loyalty to Florida and the U.S., to submit to fingerprinting for a background check, to be of good moral character and to possess the disposition suitable for becoming a teacher. 

The Florida Department of Education has identified this program as part of the state legislated Educator Preparation Institute. It was designed to assist persons with bachelor’s degrees (other than in education) in completing the requirements for K-12 teacher certification. It is competency-based and provides a quality certification option in addition to current state-approved degree programs and district-delivered alternative certification programs. Courses will be delivered in modular format and will carry institutional load hour credit.

As with any other program offered by SCF, all students seeking admission to the ACP program must submit ALL transcripts from previously attended regionally accredited, post-secondary institutions regardless of degree level. All official transcripts are to be sent directly to the SCF educational records office. Hand delivered or faxed transcripts will NOT be accepted. Failure to do so could delay the evaluation of transcripts, registration and/or financial aid. 

Nontraditional Learning Methods

scf.edu/eLearn

eLearning

To better prepare students for the 21_^st century, State College of Florida, Manatee-Sarasota (SCF) has incorporated eLearning technologies into many courses. Typically, eLearning refers to courses delivered via the Internet, but it is not limited to only online courses. Because of the features available to them, faculty may use Web-based components in online, blended and classroom-based courses. Some eLearning courses may require additional fees which will be noted on the class schedule. More information about eLearning courses is available online at scf.edu/eLearn.

While it is highly recommended that all SCF students have access to a computer with a reliable Internet connection, it is a requirement for those students taking online and blended courses. There are computer labs available at SCF Bradenton and SCF Venice for those students who do not have computers. While not required, a high-speed Internet connection, such as provided through cable or DSL, is recommended.

Online Courses

Online courses are delivered via the Internet. These courses use a variety of tools, including discussion boards for asynchronous discussions, e-mail, electronic drop boxes for submitting papers and other assignments, as well as other components to deliver course content. Online courses typically follow a schedule throughout the semester with structured lessons and assignments and specific due dates. Some online courses may require meetings for orientation and testing purposes. Please check the specific class schedule for more information about required meetings, and for alternatives for those who cannot attend face-to-face sessions.

Blended Courses

Blended courses include regularly scheduled face-to-face sessions as well as online sessions. The online sessions use the same tools as the online courses. The main difference between the online and blended courses is the increased number of required classroom sessions in blended courses that will vary from course to course. See the specific course schedule for more information about the class meeting sessions.

Testing Requirement for Students Taking Online/Blended Courses

Instructors may require students taking online and/or blended courses to take tests in a proctored environment. Instructors and students need to make arrangements for such testing as part of the course because, in general, proctored testing services are not available on campus for students in online/blended courses. Proctored testing services are available to non-SCF students but include a fee. Please refer to the assessment and testing center for detailed information.

Directed Study

Directed Study provides opportunities for students to earn college credits in a regular course by working with an SCF instructor on an independent basis. Students enrolling for courses under Directed Study are expected to accomplish the goals and performance standards specified in the course syllabus. Courses are scheduled on a flexible basis with the understanding that final exams will be taken and all work completed at a date mutually agreed upon by the instructor and the student.

Because of the readily available courses offered in the traditional and distance learning formats, Directed Study classes are offered to students in specific circumstances only. Among these circumstances are the following:

1. Student needs a specific course to graduate at the conclusion of the current term and the course is not offered;
2. Student has had a class cancelled and the College needs to offer an alternative; or
3. Schedule conflicts occur that prevents a student from attending both lecture and the laboratory of a specified course.

Applications for Directed Study are available in the respective academic department office and the Faculty Office Building at SCF Venice. The faculty member and the department chair must approve the application prior to the student enrolling under a Directed Study. The fees applicable are the same as for courses taken in regular class sessions.

Work Experience Courses

Work experience courses are an integral part of the educational process within the Associate in Science or Associate in Applied Science degree programs (A.S./A.A.S.). The intent is to assist students in exploring careers, developing skills for future advancement and obtaining job placement within their chosen major. Work experience courses provide on-the-job experiential learning in the public or private sector and augment theoretical content with practical learning in the workplace. The student, instructor and worksite supervisor work collaboratively to determine specific learning objectives for each student. The student is then evaluated based on documentation of satisfactory completion of the learning objectives and work assignments. Four, eight or 12 hours of work experience are required, depending upon the credit hour requirements.

Work experience courses document supervised work experience within a student’s major and are designed to provide him or her with an opportunity to combine classroom instruction with work experience and on-the-job training related to career goals. The courses provide broad exposure to the selected career-related industry.

There are two types of cooperative work experience courses. The Career Decision work experience is designed to provide broad exposure to the dynamic labor market and to allow the student to discover and experience actual job requirements of his or her career interest. The Internship course is a capstone work experience that allows the student to apply all of the classroom theory, knowledge and skills obtained from the degree program to actual work situations.

Associate in Science/Associate in Applied Science degree students interested in a work experience course should contact the program manager.

Associate in Arts (A.A.) degree students should contact the faculty member responsible for internships within the A.A. content area.

Credit for Experiential Learning (C.E.L.) Program

The SCF Credit for Experiential Learning (CEL) program gives individuals an opportunity, upon completion of an appropriate assessment, to convert knowledge gained from prior learning experiences into college credits toward an A.S. degree program or certificate.

The CEL program is tailor-made for people who already have worked and gained knowledge in the field and want to “ac-CEL-erate” the time it takes to obtain their degree. This knowledge may have been gained through employment experiences, volunteer work, intensive self-directed studies, military experiences or advanced technical training and industry certification obtained from either Manatee Technical Institute or Sarasota County Technical Institute.

Prior learning is evaluated by the appropriate faculty member who assesses students in approved courses to validate their specialized knowledge. Methods of assessment include written, oral and performance tests, portfolios that describe and document learning and how it was acquired, interviews with faculty members and evaluation of certificates and/or licenses.

For further information, contact the director of career and technical education.

Special Scheduling

Summer Scheduling

Summer credit courses traditionally are offered in two six-week sessions (Short Term A and Short Term B) or over one 12-week session. The Summer sessions afford an opportunity for students to complete requirements ahead of schedule, to offset lost time or deficiencies or to pursue research or special courses. The second Summer session, beginning in mid-June of each year, makes it possible for the recent high school graduate to begin college-level work immediately.

Short-Term Classes

SCF offers classes in a condensed, accelerated format for those students who find it convenient to attend classes during times other than those in the traditional 16-week term. Students should check the SCF schedule of classes or with student development advisors to determine which accelerated courses will best meet their academic needs.

Evening Scheduling

The College offers students the opportunity to attend a wide range of classes within a convenient evening schedule of 4 to 9:50 p.m. Classes in the evening program traditionally run two nights per week from 4 to 5:30 p.m., 5:30 to 6:50 p.m., 7 to 8:20 p.m., 8:30 to 9:50 p.m. or one night per week from 7 to 9:50 p.m. Academic advising is available on selected evenings until 7 p.m. to assist students with the advisement process and to help them develop an area of study.

Weekend Scheduling

Weekend courses allow students to attend classes on Friday evenings and Saturdays. Students can combine weekend classes with day, evening or distance learning courses to accelerate their program of study.

Off-Campus Credit Courses

As an additional way to meet the educational requirements of the community, SCF has initiated a program of taking courses to the students. Credit courses are offered off-campus at locations justified by adequate enrollment. All of the courses listed in the catalog will be considered, and appropriate new courses will be developed as required. Off-campus locations may include industrial plants, public service institutions, schools, medical centers, professional sites and business offices.

Student Success Resources and Opportunities

Academic Resource Center

scf.edu/ARC

The academic resource center (ARC) is a multipurpose learning facility located in Building 5 at SCF Bradenton and in Building 400 at SCF Venice. Mathematics, reading and writing labs are housed in the ARC. A writing center also is located in the ARC. The large, well-staffed open lab of the ARC offers drop-in assistance in many subject areas including anatomy and physiology, biology, chemistry, physics, mathematics, reading, writing and more. Group study areas, academic success workshops, study skills assessments and workshops, computer assisted study, and tutorials on videotape, DVD and CD are available. Also available are multiple learning tools including reference materials, mathematics, manipulatives, microscopes, anatomical models and software, and computers with Internet access.

Library Services

scf.edu/Library
askalibrarian.org/scfms

The State College of Florida (SCF) libraries provide access to print, electronic and media resources. Librarians are available in person and online to help students effectively use these resources.

The libraries include facilities at SCF Bradenton (building 8) and SCF Venice (building 300). The libraries will deliver materials to the information desk for students at SCF Lakewood Ranch, upon request. Wireless Access is available. Computers, calculators, flip cameras, mini laptops, study rooms and classroom reserves are first come, first served. The book, video, reference and student choice DVD collections are indexed online at scf.edu/Library.

Inter Library Loan services as well as photocopiers and computer printers are available. Your SCF ID card is your library card and printer card. You must have a SCF ID card to print. The GoPrint charging stations are located on the first floor and accept bills only, no change at this time. Limited library access and resources are available for Corporate and Community Development students and community patrons.

The library catalog and online resources are available at scf.edu/Library.

To log into the virtual library, use your G00# as the UserID and the last four digits of the G00# as the Library PIN.

Bradenton: The Library Café has coffee and snacks that may be brought into the Library (building 8).

Venice: The foyer of the Library (building 300) serves as the Campus Art Gallery and also houses several classrooms.

Please call (941) 752-5305 at SCF Bradenton, (941) 408-1435 at SCF Venice or use CHAT at askalibrarian.org/scfms for questions.

Middle and High School Programs and Opportunities

Career Pathways

The SCF Career Pathways Associate in Science (A.S.) degree program is a four-year program of education and training that begins in high school with acceptance into the program at the completion of the 10th grade. Prescribed course work in the 11th and 12th grades leads to a high school diploma and admission into one of the Career Pathways A.S. degree programs at SCF. At this stage, an SCF Career Pathways student will undertake advanced technical work in addition to completing general education requirements.

Throughout the SCF Career Pathways program, students will have many unique and diverse opportunities to investigate and pursue real-life work experiences and career opportunities. Career Pathways students will have the opportunity to shadow professionals in the career area they are studying. Successful completion of an SCF Career Pathways curriculum leads to the awarding of an Associate in Science degree. The student then is prepared for entry into an important career in the local community.

College Enrichment

scf.edu/FutureStudents

The College Enrichment Program is designed to provide an opportunity for qualified high school students to enroll in degree credit courses. Credits earned will apply toward an associate degree but may only be applied toward high school credit with high school approval. Students are responsible for all college-related costs, which include tuition, fees and books.

College Reach-Out Program (CROP)

scf.edu/CROP 

The College Reach-Out Program (CROP) is a statewide program designed to increase the number of low-income students successfully completing a postsecondary education. The primary objective of CROP is to strengthen the educational motivation and preparation of low-income middle and high school students who otherwise would be unlikely to seek a postsecondary education without special support and recruitment efforts. The program recruits students and provides them with academic enrichment activities as well as career and personal counseling. CROP is funded through a grant from the Florida Department of Education. SCF provides a cash and in-kind match. 

During the academic year, CROP programs are directed by site coordinators who serve as mentors at schools in Manatee and Sarasota counties. Programs include motivational speakers, study-skill strategies, choosing a college, financial aid information, college tours, career information, cultural activities, college requirements, field trips, career development activities, and FCAT/SAT/ACT/PERT preparation. CROP offers selected students an opportunity to reside on a university campus during the summer.

CROP students who choose to attend SCF are eligible for CROP and Summer Bridge Program scholarships. 

Dual Enrollment

scf.edu/FutureStudents

Dual Enrollment allows qualified high school students to enroll in selected courses which count toward high school credit and the associate degree. All courses taken through the dual enrollment program must appear on the high school transcript. Most tuition and associated college costs are waived. Students interested in the dual enrollment program at SCF should contact their high school guidance counselor for information and to obtain the necessary application and early college approval form. All documentation and testing must be submitted by the posted deadline in the academic calendar each term.

Early Admissions

scf.edu/FutureStudents

Early Admissions is a form of dual enrollment wherein eligible high school students enroll at SCF on a full-time basis. Students must have completed six terms of high school credit, including studies undertaken in the ninth grade, and enroll in courses that count toward high school credit and the associate degree. Most tuition and associated college costs are waived. Students interested in the early admissions program at SCF should contact their high school guidance counselor to obtain the necessary application and approval form. All documentation and testing requirements must be completed and submitted by the posted deadline in the academic calendar each term.

Summer Bridge Program

The Summer Bridge Program serves selected low-income high school seniors from Manatee and Sarasota counties.

The goal of the program is to transition these students to college success by having them begin their college experience during the summer following their senior year. Students get a jump-start by completing two courses before the Fall term begins.

Each student receives a Summer Bridge Program scholarship valued at more than $800. Upon completion of the program, students will have earned three to six college credits and, if necessary, completed a college preparatory reading class. In addition, students are supported and guided by staff throughout their pursuit of a degree from SCF.

Technical Articulation Opportunities

SCF offers diverse opportunities for students to pursue course work toward certificate, Associate in Science and Associate in Applied Science degree programs in conjunction with local technical institutes and area high schools. More information may be obtained about these programs by contacting the director of career and technical education.

Student Code of Conduct

I. General Expectations of Student Behavior

State College of Florida, Manatee-Sarasota (SCF) is dedicated to the advancement of knowledge and learning and has a concern for the development of responsible personal and social conduct. The College’s mission includes maintaining high standards to foster a climate of excellence; providing opportunity and access for all; and creating a supportive, safe, personalized environment for maximum student achievement. Sharing responsibility for this mission, students and college personnel are joined in a voluntary college community.

Each student, by applying to and registering for classes at SCF, assumes an obligation to conduct herself/himself in a manner compatible with the College’s function as an educational institution and to obey the laws enacted by federal, state and local governments. Furthermore, a student assumes the responsibility for becoming familiar with and abiding by the general rules of conduct published in the College Catalog, the Student Handbook and Planner, and other College publications. Violation of any student rules of conduct may lead to disciplinary warning, probation, restitution, suspension, dismissal or other appropriate and authorized penalty.

SCF expects its students to be mature and responsible citizens at all times and in all places. Whether on- or off-campus at any time, if the student’s conduct or dress is in violation of local, state or federal law, is a public nuisance or deemed improper and/or detrimental to the College, that student may be subject to disciplinary action as stated in SCF Procedure 4.10.01: Disciplinary Proceedings for Violation of Standards of Student Behavior.

Students are expected to respect the rights and welfare of other members of the College community and its guests. This College recognizes that a thoughtful and reasoned search for truth can be conducted only in an atmosphere that is free of intimidation and coercion. As such, violence, the threat of violence, disruption to the learning process and intimidation are unacceptable to the College community.

In summary, students are expected to assume full responsibility for their behavior and will be held accountable for their individual and/or collective actions.

II. Academic Ethics Conflict Resolution Procedure

State College of Florida, Manatee-Sarasota (SCF) expects all members of the College community to conduct themselves in a manner befitting the tradition of honor and integrity. They are expected to assist the College by reporting suspected violations of academic integrity to appropriate faculty and/or administrative staff.

These guidelines define a context of values for individual and institutional decisions concerning academic integrity. It is every student’s responsibility to become familiar with the standards of academic ethics at the College. Claims of ignorance, unintentional error, or academic or personal pressures are not sufficient reasons for violations.

The following is a partial list of the types of behavior that breach the College academic ethics guidelines and are unacceptable: plagiarism, cheating on examinations, forgery, sabotage, unauthorized collaboration or falsification of information. Attempts to commit such acts fall under the term “academic dishonesty” and are subject to penalty.

No set guidelines, of course, can define all possible types or degrees of academic dishonesty; thus, the aforementioned descriptions should be understood as examples of infractions rather than an exhaustive list. Individual faculty members and the vice president of academic quality and success and his/her academic administrators will continue to judge each case according to its particular circumstance.

Conflict Resolution Procedure: Students who feel they have been erroneously penalized for an academic ethics infraction or think that the sanction imposed is inappropriate may appeal, within ten (10) working days of notification of academic sanction, the matter through Procedure 4.14.01; Student Request for Conflict Resolution as Related to Academic Matters.

For a complete copy of Procedure 4.14.01 and guidance on how to proceed with the resolution, students should seek the advice of a student development advisor who acts in the capacity of student advocate for complaint/ conflict resolution matters.

III. Computer Ethics Conflict Resolution Procedure

It is the policy of State College of Florida, Manatee- Sarasota (SCF) to maintain the best possible computing facilities for as many users as possible. These facilities include large and small systems, communications networks and personal computers, as well as software, files and data. It is the College’s position that, while computers may enhance our abilities to communicate and modify the means by which we do so, the basic ethics and rights of privacy and ownership of property must be maintained. Since the computing facilities are available to and used by all segments of the College community, each computer user must act responsibly to maintain and protect the rights of others.

It is the responsibility of the computer user to determine specific conditions to use and to obtain required authorization in advance of any use.

Examples of misuse of computing facilities include, but are not limited to:

• Violating an individual’s right to privacy
• Using profanity, obscenity or language offensive to another user
• Reposting personal communications without the author’s prior consent
• Disconnecting computer equipment
• Removing or changing files, stored on the hard drive of a personal computer, which were intended to be used but not modified by the users
• Sending inappropriate electronic mail messages to other people
• Breaking into someone else’s computer account
• Giving one’s personal password to a friend
• Using someone else’s computer account
• Trying a password with someone else’s user ID to see if it works
• Writing a program which attempts to find other people’s passwords
• Installing a program designed to bypass system security
• Connection of monitoring equipment to the College’s computer network
• Making a copy of a copyrighted computer program
• Running a program intentionally designed to slow down the computer
• Using College computers to play games
• Violation of state or federal laws relating to computer use
• Using a College computer for business, financial gain, commercial or illegal activity
• Using a computer in someone else’s office without permission.

The computer services department regularly monitors all computer systems usage. When there is an indication of abuse that interferes with the proper functioning of the system or impinges on another user’s rights, computer services staff conducts an in-depth investigation. This can necessitate accessing a user’s files to gather evidence or to protect the system for other users. Findings of each investigation are forwarded to the campus department of public safety/security for follow-up action.

All instances of unethical or irresponsible use of computing facilities are grounds for disciplinary action. The conduct may be viewed as a violation of the Code of Conduct.

Anyone who knows or suspects that he/she has been a victim of unethical computer conduct, or who observes a violation of the computer ethics code, should report such incidents to the campus department of public safety/ security.

Instances of abuse can result in civil and/or criminal proceedings.

Conflict Resolution Procedure: Through College Procedure 4.10.01; Disciplinary Proceedings for Violation of Standards of Student Behavior, students who are alleged to have violated a College computer ethics code(s) will be given the opportunity to be informed of the allegation(s), and subsequently the opportunity to refute the allegation(s), make any statements or provide any evidence or mitigating circumstances related to the allegation(s).

For a complete copy of Procedure 4.10.01 and guidance on how to proceed with the resolution, students should seek the advice of a student development advisor who acts in the capacity of student advocate for complaint/ conflict resolution matters.

IV. Standards of Behavior for Students, Visitors and Organizations

To ensure a desirable relationship with the community as well as the protection of all students, visitors and organizations, certain campus regulations have been established. Students applying, registering and enrolling in any of SCF’s courses or programs are bound by all campus regulations which are essential to the effective, lawful, moral and orderly educational process. All campus regulations are applicable to all students of the College; all persons engaged in employment either on the campus or on other property used for educational purposes by the College; all visitors; licensees; organizations and invitees.

A. Examples of Regulations and Prohibited Conduct

Examples of prohibited conduct are published in the Student Handbook and Planner and other College publications, including SCF Procedure 4.10.01: Disciplinary Proceedings for Violation of Standards of Student Behavior.

B. Prohibited Harassment

State College of Florida, Manatee-Sarasota (SCF) is committed to providing an educational and working environment free from sexual harassment and/or harassment based on such factors as race, color, sex, age, religion, national origin, disability, marital, veteran status or sexual orientation. SCF strongly disapproves of and will not tolerate harassment of its employees or students by coworkers or fellow students. SCF also will attempt to protect its employees and students from harassment by nonemployees and nonstudents.

“Harassment” includes, but is not limited to: verbal, physical and visual conduct that creates an intimidating, offensive or hostile working or education environment or that interferes with work performance or educational opportunities. Some examples include racial slurs, ethnic jokes, posting of offensive statements, posters or cartoons or other similar conduct. Sexual harassment includes solicitation of sexual favors, unwelcome sexual advances or other verbal, visual or physical conduct of a sexual nature.

Every complaint of harassment that is reported to a College official shall be investigated thoroughly, promptly and in a confidential manner. In addition, SCF will not tolerate retaliation against any employee or student for making a complaint about sexual harassment or other forms of harassment covered by this rule.

If harassment of employees or students is established, SCF will discipline the offender. Disciplinary action for a violation of this policy can range from verbal or written warnings up to and including dismissal from the College depending upon the circumstances. With regard to acts of harassment by nonemployees or nonstudents, the College will take appropriate corrective action according to the particular circumstances involved.

C. Children on Campus

Students who are parents, or who assume a parental role, have the responsibility to arrange suitable care for their children while they attend class, labs or study areas. SCF does not have child care accommodations. Students are not permitted to bring children to class, nor should children be left unattended in halls, building offices or on campus. The College reserves the right to protect the safety and welfare of unattended children.

D. Mobile Device Etiquette

The use of mobile devices (cell phones, beepers, tablets and other mobile devices) in the classroom is determined by the faculty member’s mobile device use guidelines for that particular class. Each faculty member determines the acceptable use of mobile devices in the classroom, from requiring the device be turned off to allowing the use of mobile devices in classroom projects. Adhere to the expectations communicated by the faculty member for that course.

E. Pets on Campus

Pets are not permitted at any College location. Seeing Eye dogs are permitted. Training of Seeing Eye dogs may be conducted with the permission of the vice president of educational and student services. Other exceptions also may be granted as required for educational purposes.

Animal wildlife should be respected on both campuses. Students are advised not to feed alligators at SCF Venice or squirrels at SCF Bradenton.

F. Wheeled Motorized Traffic

Bicycles shall not be ridden on the sidewalks between or around campus buildings. All bicycles shall be walked from the parking lot areas to the approved sites designated for bicycle storage.

No skateboards, roller skates or other such roller-equipped means of transportation (i.e. scooters) will be allowed on the sidewalks between and around campus buildings.

G. Tobacco-Free Campus Policy

In keeping with SCF’s longstanding commitment to the health and well-being of students, employees and visitors, SCF has a tobacco-free campus policy. Tobacco use is not allowed on campus grounds, parking lots, SCF-sponsored off-campus events and within SCF-owned vehicles. The use of all types of tobacco and tobacco-like products are prohibited, including smoked and smokeless tobacco, other smoke-able products and electronic cigarettes. This policy applies to all students, employees and visitors of State College of Florida.

H. Religious Observances

Pursuant to F.S. 1002.21; 1006.53; 1001.64, SCF shall attempt to reasonably accommodate the religious observance, practice and belief of individual students in regard to admissions, class attendance and the scheduling of examinations and work assignments. Students must provide the instructor(s) with advance notification of the purpose and anticipated length of any absence. At that time, the instructor and the student will agree upon a reasonable time and method to make up any work or tests missed.

V. Student Discipline

The vice president of educational and student services is designated as the staff member of SCF having primary responsibility for the administration of student discipline. Deliberate care shall be taken to ensure that students receive fair and equitable treatment under due process.

The following are the degrees of disciplinary sanctions which may be imposed for violation of any Student Code of Conduct.

1. Apology – A written statement of regret written by the individual or group and approved by the vice president of educational and student services.
2. Warning – A written or verbal notice to the student that continuation or repetition of a specified conduct will be cause for further disciplinary action.
3. Censure – A written reprimand to the student for violation of a specified regulation.
4. Disciplinary Probation – A written reprimand and warning to the student for a repetition of violations as grounds for more serious disciplinary action; also may include exclusion from participation in student privileges or extracurricular College activities, or temporary/permanent loss of privilege or use of designated College facilities for a specified time as set forth in the notice of disciplinary probation.
5. Removal from College-sponsored Housing – A temporary or permanent exclusion from any College-sponsored housing accommodations without reimbursement of any type of housing allowance, or a mandatory room charge.
6. Restitution – Reimbursement for damage to or misappropriation of property. Reimbursement may take the form of appropriate service to repair or otherwise compensate for damages.
7. Suspension – Exclusion from classes and other student privileges or activities as set forth in the notice of suspension pending final determination of an alleged violation.
8. Expulsion – Termination of student status for a definite period of time. At the end of this period of expulsion, the student is eligible to apply to the president of the College for consideration for readmission.
9. Dismissal – Permanent termination of student status. A notification shall appear on the College record.

VI. Student Complaint/Conflict Resolution Policies and Procedures

State College of Florida, Manatee-Sarasota (SCF) provides an appropriate means to resolve conflicts or complaints concerning College rules, procedures and/or course policies at the lowest possible level.

Complaints may be brought to the attention of faculty and management with the assurance that they will be considered in a fair and equitable manner. Specific policies and procedures that provide an informal and formal, nonadversarial in-house means of addressing conflicts and/or complaints are available.

A student may request due process in such instances where the student perceives an inequity concerning his or her academic standing, or where his or her academic rights and/or freedoms have been violated, or where the academic/ administrative regulations of the College are believed to have been interpreted or applied inappropriately.

The following due process procedures should be utilized in resolving complaints or conflicts.

SCF Procedure #4.14.01

Student Request for Conflict Resolution as Related to Academic Matters

SCF Procedure #4.14.0

Student Request for Conflict Resolution as Related to Administrative Policies and Procedures

SCF does not discriminate on the basis of race, color, religion, national origin, gender, sexual orientation, disability, age, marital or veteran status in any of its educational programs, services or activities including admission and employment. Perceived discrimination based on any of these protected classes also may be used as a basis for a complaint.

For guidance on how to proceed with the resolution of a conflict, students should seek the advice of a student development advisor who acts in the capacity of student advocate for complaint/conflict resolution matters. 

Traffic Rules and Regulations

The following rules and regulations are in effect 24 hours a day and pertain to all students (full-time, part-time, day or evening) and faculty and staff driving vehicles on campus. These rules have been established for the benefit of each student and employee and are approved by the Student Government Association, the College administration and the State College of Florida, Manatee-Sarasota (SCF) Board of Trustees. These rules and regulations are established and enforced in order to avoid confusion and danger in parking lots. All parking and traffic, including Student Court, are under the supervision of the vice president of educational and student services.

1. All motorized vehicles parked at SCF must bear a decal. Decals must be prominently displayed in the rear window. Visitors must use spaces designated for visitors.
2. Parking decals for students are valid for two academic years August through July.
3. All vehicles of faculty and staff of SCF must bear an appropriate hang tag. Hang tags are obtained from the office of public safety.
4. Temporarily disabled students may apply for a special identification for their vehicles from the office of public safety. Identifications are issued for a specific time period. In order to park in spaces designated for “handicapped,” a physically disabled person, by state law, must display the disabled parking permit issued by the county tag office. The permit must be attached to the Florida license plate or placed appropriately on the rear-view mirror.
5. The College assumes no responsibility for injury to persons or damages to a vehicle or its contents at any time it is operated or parked on campus.
6. All cars must be off the parking lot by 11 p.m. unless authorized by public safety and security personnel.

Parking Violation Penalties

The student will be held responsible and penalized for the following infractions: improperly parked in handicapped space or blocking handicapped ramp; parking in undesignated areas, blocking traffic, parking in no parking area or parked over line; no current SCF decal, improper decal or no decal showing; parked in reserved or visitors space or parked in a motorcycle pad; moving violations (must attend Student Court) that include driving recklessly, driving against flow of traffic, failure to have vehicle under control, speeding in excess of 10 mph, driving on a surface other than paved or failure to stop at a stop sign; drag racing (to be reported to Sheriff ’s office), parking violation, court action. Fine amounts are included in “Cost and Fee Information .”

Violation Payment Procedure Process

1. All persons ticketed for parking violations may make payments in person or mail payment by check or money order to the SCF cashier within 10 business days of receiving the ticket. SCF is not responsible for cash payment if mailed.
2. A student may appeal a citation by filing a parking violation appeal form within 10 business days from the date of violation (indicating a desire to appear before the College Student Court).
   1. A student who fails to do either 1 or 2 above will be sent a first notice to pay the fine.
   2. Any student who has not cleared a violation within 10 business days will be notified that the violation has been sent to the vice president of educational and student services for such action as is deemed necessary.
3. The vice president of educational and student services or a designated representative will take one of the following actions:
   1. Send a notice to appear before the vice president of educational and student services to explain the inaction.
   2. Tag records notifying the College that the student owes a fine and cannot register for another term or receive a transcript until the fine is paid.

Appeals Process

1. Any person who alleges being unjustly ticketed and wishes to appeal a violation shall file a parking violation appeal form. Appeal forms can be picked up at the department of public safety and the cashiering and fee payment offices.
2. The appeal will be adjudicated based on the current regulations. The College Student Court reserves the right to determine the guilt or innocence of the defendant and to set the amount of the fine within the limits set forth in the regulations. The decision of the College Student Court is final.

College Student Court

The College Student Court reserves the right to determine the guilt or innocence of the defendant and to set the amount of the fine if found guilty within the limits as set in the regulations. The College Student Court selects a meeting date and time. Procedures for payment of violations:

1. A student may pay fines in person in the cashier’s office in student services or make payment (check or money order) by mail within ten (10) business days from date of violation.
2. A student may register for Traffic Court within ten (10) business days from the date of the violation indicating a desire to appear before the Student Court.
   1. A student who fails to do either (1) or (2) above will be sent a notice to pay the fine.
   2. The SCF cashiering and fee payment office will place a hold on a record of any student who has not cleared a violation within 10 business days to indicate the student owes a fine and cannot register for another term or receive a transcript until the fine is paid.

Notification of Rights under Family Educational Rights and Privacy Act (FERPA) for Postsecondary Institutions

The Family Educational Rights and Privacy Act (FERPA) afford eligible students certain rights with respect to their education records. (An “eligible student” under FERPA is a student who is 18 years of age or older or who attends a postsecondary institution.) These rights include:

1. The right to inspect and review the student’s education records within 45 days after the day State College of Florida (SCF) receives a request for access. A student should submit to the campus educational records office, a written request that identifies the record(s) the student wishes to inspect. The College official, or designee, will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the College official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.

2. The right to request the amendment of the student’s education records that the student believes is inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA.

A student who wishes to ask the College to amend a record should write the College official responsible for the record, clearly identify the part of the record the student wants changed, and specify why it should be changed.

If the College decides not to amend the record as requested, the College will notify the student in writing of the decision and the student’s right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.

3. The right to provide written consent before the College discloses personally identifiable information (PII) from the student’s education records, except to the extent that FERPA authorizes disclosure without consent.

The College discloses education records without a student’s prior written consent under the FERPA exception for disclosure to school officials with legitimate educational interests. A school official is a person employed by the College in an administrative, supervisory, academic, research, or support staff position (including law enforcement unit personnel and health staff); a person serving on the board of trustees; or a student serving on an official committee, such as a disciplinary or grievance committee. A school official also may include a volunteer or contractor outside of the College who performs an institutional service or function for which the school would otherwise use its own employees and who is under the direct control of the school with respect to the use and maintenance of PII from education records, such as an attorney, auditor, or collection agent or a student volunteering to assist another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities for the College.

Upon request, the College also discloses education records without consent to officials of another school in which a student seeks or intends to enroll or is already enrolled.

4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the College to comply with the requirements of FERPA. The name and address of the office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW Washington, DC 20202

See the list below of the disclosures that postsecondary institutions may make without consent.

FERPA permits the disclosure of PII from students’ education records, without consent of the student, if the disclosure meets certain conditions found in §99.31 of the FERPA regulations. Except for disclosures to school officials, disclosures related to some judicial orders or lawfully issued subpoenas, disclosures of directory information, and disclosures to the student, §99.32 of FERPA regulations requires the institution to record the disclosure. Eligible students have a right to inspect and review the record of disclosures. A postsecondary institution may disclose PII from the education records without obtaining prior written consent of the student –

• To other school officials, including teachers, within the College whom the College has determined to have legitimate educational interests. This includes contractors, consultants, volunteers, or other parties to whom the school has outsourced institutional services or functions, provided that the conditions listed in §99.31(a)(1)(i)(B)(1) - (a)(1)(i)(B)(2) are met. (§99.31(a)(1))
• To officials of another school where the student seeks or intends to enroll, or where the student is already enrolled, if the disclosure is for purposes related to the student’s enrollment or transfer, subject to the requirements of §99.34. (§99.31(a)(2))
• To authorized representatives of the U.S. comptroller general, the U.S. attorney general, the U.S. secretary of education, or state and local educational authorities, such as a state postsecondary authority that is responsible for supervising the College’s state-supported education programs. Disclosures under this provision may be made, subject to the requirements of §99.35, in connection with an audit or evaluation of federal- or state-supported education programs, or for the enforcement of or compliance with federal legal requirements that relate to those programs. These entities may make further disclosures of PII to outside entities that are designated by them as their authorized representatives to conduct any audit, evaluation, or enforcement or compliance activity on their behalf. (§§99.31(a)(3) and 99.35)
• In connection with financial aid for which the student has applied or which the student has received, if the information is necessary to determine eligibility for the aid, determine the amount of the aid, determine the conditions of the aid, or enforce the terms and conditions of the aid. (§99.31(a)(4))
• To organizations conducting studies for, or on behalf of, the school, in order to: (a) develop, validate, or administer predictive tests; (b) administer student aid programs; or (c) improve instruction. (§99.31(a)(6))
• To accrediting organizations to carry out their accrediting functions. ((§99.31(a)(7))
• To parents of an eligible student if the student is a dependent for IRS tax purposes. (§99.31(a)(8))
• To comply with a judicial order or lawfully issued subpoena. (§99.31(a)(9))
• To appropriate officials in connection with a health or safety emergency, subject to §99.36. (§99.31(a)(10))
• Information the school has designated as “directory information” under §99.37. (§99.31(a)(11))
• To a victim of an alleged perpetrator of a crime of violence or a non-forcible sex offense, subject to the requirements of §99.39. The disclosure may only include the final results of the disciplinary proceeding with respect to that alleged crime or offense, regardless of the finding. (§99.31(a)(13))
• To the general public, the final results of a disciplinary proceeding, subject to the requirements of §99.39, if the school determines the student is an alleged perpetrator of a crime of violence or non-forcible sex offense and the student has committed a violation of the school’s rules or policies with respect to the allegation made against him or her. (§99.31(a)(14))
• To parents of a student regarding the student’s violation of any federal, state, or local law, or of any rule or policy of the school, governing the use or possession of alcohol or a controlled substance if the school determines the student committed a disciplinary violation and the student is under the age of 21. (§99.31(a)(15))

Directory Information

Directory information means information contained in a student’s educational record that generally would not be considered harmful or an invasion of privacy if disclosed. Under the terms of FERPA, SCF has established the following as directory information.

• Student name
• Degree of study
• Participation in officially recognized FCSAA activities
• Weight and height of members of athletic teams
• Terms of attendance
• Degrees and awards received

Although the above directory information may be available for release, SCF does not routinely release such information to third parties. The Act states that each student has the right to inform the College that any or all the information is not to be released as requested by the student. The College will honor the student’s request to restrict the release of directory information as stated previously. To withhold directory information, a student should notify the educational records office in writing prior to the drop/add period each term and complete the Directory Disclosure Release Authorization form available in the educational records office on either campus. The status of disclosure at the last registration period is binding and all records will be noted “confidential” until the status is changed by the student. No information will be released without prior written consent of the student.

Nondirectory Information

Nondirectory information is personally identifiable information such as grades, transcripts, GPA and academic standing. SCF does not release this information without written authorization from the student. If a student wishes to have any personally identifiable information regarding their educational record released, a Third Party Release form must be completed by the student. The forms are available in the educational records office on either campus.

Possible Federal and State Data Collection and Use

As of January 3, 2012, the U.S. Department of Education’s FERPA regulations expand the circumstances under which student’s education records and personally identifiable information (PII) contained in such records — including Social Security Number, grades, or other private information — may be accessed without consent. First, the U.S. comptroller general, the U.S. attorney general, the U.S. secretary of education, or state and local education authorities (Federal and State Authorities) may allow access to records and PII without consent to any third party designated by a Federal or State Authority to evaluate a federal- or state-supported education program. The evaluation may relate to any program that is “principally engaged in the provision of education,” such as early childhood education and job training, as well as any program that is administered by an education agency or institution. Second, Federal and State Authorities may allow access to a student’s education records and PII without consent to researchers per- forming certain types of studies, in certain cases even when the College objects to or does not request such research. Federal and State Authorities must obtain certain use-restriction and data security promises from the entities that they authorize to receive a student’s PII, but the Authorities need not maintain direct control over such entities. In addition, in connection with Statewide Longitudinal Data Systems, State Authorities may collect, compile, permanently retain, and share without con- sent PII from a student’s education records, and they may track a student’s participation in education and other pro- grams by linking such PII to other personal information about students that they obtain from other federal or state data sources, including workforce development, unemployment insurance, child welfare, juvenile justice, military service, and migrant student records systems.

Notification of Rights Under FERPA for Elementary and Secondary School Students Enrolled at State College of Florida, Manatee-Sarasota (SCF) and/or State College of Florida Collegiate School (SCFCS)

The Family Educational Rights and Privacy Act (FERPA) affords parents and students who are 18 years of age or older (“eligible students”) certain rights with respect to the student’s education records. These rights are:

1. The right to inspect and review the student’s education records within 45 days after the day SCF or SCFCS receives a request for access.

Parents or eligible students of SCFCS should submit to the head of school (or appropriate school official) a written request that identifies the records they wish to inspect. The school official will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected.

Parents or eligible students of SCF should submit to the campus educational records office a written request that identifies the records they wish to inspect. The College official will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected.

2. The right to request the amendment of the student’s education records that the parent or eligible student believes are inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA.

Parents or eligible students who wish to ask SCFCS to amend a record should write the head of school (or appropriate school official), clearly identify the part of the record they want changed, and specify why it should be changed. If SCFCS decides not to amend the record as requested by the parent or eligible student, the school will notify the parent or eligible student of the decision and of their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.

3. The right to provide written consent before SCF/SCFCS discloses personally identifiable information (PII) from the student’s education records, except to the extent that FERPA authorizes disclosure without consent.

One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is a person employed by SCF/SCFCS as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel) or a person serving on the Board of Trustees. A school official also may include a volunteer or contractor outside of SCF/SCFCS who performs an institutional service of function for which SCF/SCFCS would otherwise use its own employees and who is under the direct control of SCF/SCFCS with respect to the use and maintenance of PII from education records, such as an attorney, auditor, medical consultant, or therapist; a parent or student volunteering to serve on an official committee, such as a disciplinary or grievance committee; or a parent, student, or other volunteer assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.

Upon request, the school discloses education records without consent to officials of another school district in which a student seeks or intends to enroll, or is already enrolled if the disclosure is for purposes of the student’s enrollment or transfer.

4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by SCF/SCFCS to comply with the requirements of FERPA. The name and address of the Office that administers FERPA are:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW Washington, DC 20202

See the list below of the disclosures that elementary and secondary schools may make without consent.

FERPA permits the disclosure of PII from students’ education records, without consent of the parent or eligible student, if the disclosure meets certain conditions found in §99.31 of the FERPA regulations. Except for disclosures to school officials, disclosures related to some judicial orders or lawfully issued subpoenas, disclosures of directory information, and disclosures to the parent or eligible student, §99.32 of the FERPA regulations requires the school to record the disclosure. Parents and eligible students have a right to inspect and review the record of disclosures. A school may disclose PII from the education records of a student without obtaining prior written consent of the parents or the eligible student –

• To other school officials, including teachers, within the educational agency or institution whom the school has determined to have legitimate educational interests. This includes contractors, consultants, volunteers, or other parties to whom the school has outsourced institutional services or functions, provided that the conditions listed in §99.31(a)(1)(i)(B)(1) - (a)(1)(i)(B)(2) are met. (§99.31(a)(1))
• To officials of another school, school system, or institution of postsecondary education where the student seeks or intends to enroll, or where the student is already enrolled if the disclosure is for purposes related to the student’s enrollment or transfer, subject to the requirements of §99.34. (§99.31(a)(2))
• To authorized representatives of the U.S. comptroller general, the U.S. attorney general, the U.S. secretary of education, or state and local educational authorities, such as the state educational agency in the parent or eligible student’s state (SEA). Disclosures under this provision may be made, subject to the requirements of §99.35, in connection with an audit or evaluation of federal- or state-supported education programs, or for the enforcement of or compliance with federal legal requirements that relate to those programs. These entities may make further disclosures of PII to outside entities that are designated by them as their authorized representatives to conduct any audit, evaluation, or enforcement or compliance activity on their behalf. (§§99.31(a)(3) and 99.35)
• In connection with financial aid for which the student has applied or which the student has received, if the information is necessary to determine eligibility for the aid, determine the amount of the aid, determine the conditions of the aid, or enforce the terms and conditions of the aid. (§99.31(a)(4))
• To state and local officials or authorities to whom information is specifically allowed to be reported or disclosed by a state statute that concerns the juvenile justice system and the system’s ability to effectively serve, prior to adjudication, the student whose records were released, subject to§99.38. (§99.31(a)(5))
• To organizations conducting studies for, or on behalf of, the school, in order to: (a) develop, validate, or administer predictive tests; (b) administer student aid programs; or (c) improve instruction. (§99.31(a)(6))
• To accrediting organizations to carry out their accrediting functions. (§99.31(a)(7))
• To parents of an eligible student if the student is a dependent for IRS tax purposes. (§99.31(a)(8))
• To comply with a judicial order or lawfully issued subpoena. (§99.31(a)(9))
• To appropriate officials in connection with a health or safety emergency, subject to §99.36. (§99.31(a)(10)
• Information the school has designated as “directory information” under §99.37. (§99.31(a)(11)) 

Notification of Social Security Number Collection and Usage

In compliance with 119.071(5), Florida Statutes, this document serves to notify you of the purposes for the collection and usage of your Social Security number (SSN) by State College of Florida, Manatee-Sarasota (SCF).

SCF collects and uses your SSN only for the following purposes in performance of the College’s duties and responsibilities. In an effort to protect your identity, SCF will secure your SSN from unauthorized access, and will never release your SSN to unauthorized parties. SCF will assign you a unique student/employee identification number. This unique ID number is used for most associated employment and educational purposes at SCF.

Upon application to the College, all students are required to acknowledge that they have read and understand the Social Security Number Collection and Usage policy.

Educational Records Office

Federal legislation relating to the Hope Tax Credit requires that all postsecondary institutions report student SSNs to the Internal Revenue Service (IRS). This IRS requirement makes it necessary for colleges to collect the SSN of every student. A student may refuse to disclose his or her SSN to the College, but the IRS is then authorized to fine the student in the amount of $50.

In addition to the federal reporting requirements, the public school system in Florida uses SSNs as a student identifier (Section 1008.386, Florida Statutes). In a seamless K-20 system, it is beneficial for postsecondary institutions to have access to the same information for purposes of tracking and assisting students in the smooth transition from one education level to the next. All SSNs are protected by federal regulations under the Family Educational Rights and Privacy Act (FERPA) and are NEVER released to unauthorized parties.

Corporate and Community Development/Traffic Safety Institute

Because of Florida state education reporting requirements, students who enroll in Corporate and Community Development and Traffic Safety Institute classes are required to submit their SSNs. In addition, the Traffic Safety Institute is required to provide your SSN to the Department of Highway Safety and Motor Vehicle for DUI and Special Supervision class registration. For Professional Development and licensing classes, SSNs are used for state licensure reporting requirements. For continuing workforce education as well as grant funded programs, SSNs are used as an identifier for program enrollment and completion.

Financial Aid Office

The financial aid services office at SCF requires students to submit their SSNs on various forms in order to correctly identify applicants, match each applicant’s financial aid record with the student record, and help coordinate state and federal aid programs. SCF also collects students’ SSNs on certain institutional scholarship applications for student files.

The United States Department of Education’s (USDOE) Free Application for Federal Student Aid (FAFSA) requires all applicants to report their SSN to be used for all federal financial aid programs as a student identifier for processing and reporting. In addition, the SSN is required in order for the Department of Homeland Security to investigate citizenship status; for the Federal Work Study Program, the Veterans Affairs Administration, the National Student Loan Clearinghouse; and is required on all loan applications for use by the USDOE.

If you are a recipient of a State of Florida grant or scholarship such as the Florida Student Assistance Grant or Bright Futures, the State of Florida Department of Education will require the use of the SSN on their grant/scholarship disbursement website and for reporting purposes.

Statutory or Regulatory Authority:

• Collection uses are required by Title IV of the Higher Education Act of 1965, as amended (§§483 and 484); 20 USC 1078, 1090, 1091 & 1092
• Required by 38 USC 3471 for VA educational benefits usages
• Required by 34 CFR 668.16 for administrative usages
• Required by 34 CFR 668.33 for residency verification usages
• Required by 34 CFR 668.36 for FAFSA verification usages
• Required by 34 CFR 668.32(i) and 34 CFR 668.36 for Federal Work Study usages
• Authorized by 26 CFR 1.6050 for issuance of Form 1098E, a tax form used to report student loan interest

Human Resources and Payroll Offices

The College’s human resources and payroll offices collect SSNs for the following purposes: classification of accounts; identification and verification; credit worthiness; billing and payments; data collection, reconciliation, tracking, benefit processing and tax reporting. SSNs also are used as a unique numeric identifier and may be used for search purposes.

Providing your SSN is a condition of employment at SCF.

The State College of Florida Foundation Inc.

The State College of Florida Foundation Inc. collects SSNs for the following purposes: as a unique numeric identifier and for reporting scholarship recipients to the Department of Education and the Florida Community College Foundation. SSNs also are required by certain scholarship donors in accordance with their trust or scholarship agreements.

Outreach Programs

The College Reach-Out Program (CROP) collects SSNs to track students for outcome data.

Career Resource Center

The career resource center collects SSNs for identification and verification and tax reporting.

Institutional Research Office

The institutional research office uses SSNs for data collection and required annual state reporting.

Public Safety and Security Office

The public safety and security office collects SSNs for fingerprint submissions to the Florida Department of Law Enforcement.

Federal and State Regulations

Tracking uses are authorized by SBE Rule 6A-1.0955(3)(e); 1008.386, F.S. and the General Education Provisions Act (20 USC 1221(e1)).

Hope/Lifetime Tax Credit uses are authorized by 26 USC 6050S and Federal Register, June 16, 2000/IRC Section 25A.

Registration uses are authorized by 119.071(5), F.S.

Issuance of Form 1098T for tuition payment reports are authorized by 26 USC 3402, 6051.

The College Reach-Out Program (CROP) uses are authorized by 100734(4)(F)(1), F.S.

Solomon Amendment

Under rules adopted by the United States Department of Defense, the College, if requested, must provide to the U.S. military the student’s name, address, telephone number, date and place of birth, level of education, current major and degrees received.

If the student places a hold on his/her record through the Family Educational Rights and Privacy Act (FERPA), information will not be given to the military. However, the student then would need to authorize, in writing to the educational records office, each individual disclosure of any information.