Policies and Procedures for Educational Records
||One credit hour represents one hour (50 minutes) of class for 16 weeks (inclusive of final examinations), four hours per week for 12 weeks, or eight hours per week for six weeks. Most courses carry three credits and meet for three hours per week for 16 weeks.
|Degree Credits/Degree Term Credits
||Credits carried by courses that can be used to meet degree requirements and that count toward the grade point average (GPA), in contrast to college preparatory credits.
|College Preparatory Credits
||Credits carried by college preparatory courses that serve to prepare students for degree credit courses. When dictated by placement test scores, students must earn appropriate college preparatory credits before advancing to degree credits. College preparatory credits cannot be used to meet degree requirements and do not count toward the GPA. College preparatory credits do contribute to student-time status (part time, full time), and are covered by most forms of financial aid, except the Bright Futures scholarships. Part-time degree-seeking students may complete 12 degree credits before college preparatory courses become mandatory.
||Institutional credits cannot be used to meet degree requirements and do not count toward the GPA. These credits are applicable only toward the alternative teacher certification program and EAP courses.
||Total number of credits a student is enrolled in for a given term.
||A student who has earned fewer than 30 degree term credits (excluding college preparatory credits) and/or fewer than 60 grade points.
||A student who has earned 30 or more degree term credits (excluding college preparatory credits) and at least 60 grade points.
||A student who is registered for 12 or more credits — including degree credits and college preparatory credits — for a Fall, Spring or Summer term.
||A student who is registered for 11 or fewer credits — including degree credits and college preparatory credits — for a Fall, Spring or Summer term.
||The minimum load to be enrolled as a student is one credit hour — degree credit or college preparatory credit — for a term. Financial aid minimum loads and veterans’ benefits minimum loads are described in the Student Financial Aid section of the Catalog.
||A maximum class load is 18 term credit hours (degree and college preparatory credits) per Fall, Spring or Summer term (with the exception of certain programs requiring a heavier load).
A petition for an overload above the 18 credit hours each term is required. Petitions must be acquired from and approved by student services advisors. Students are limited to 21 total credit hours for a single term. Appeals to this policy can be directed to the vice president of student affairs (or designee).
Grading of Courses That Carry Degree Credit
Each faculty member will explain the grading system employed in each course. Each student is asked to be responsible for obtaining a clear understanding of this process.
||Quality Points (QP)
||4 QP per term hour
||3 QP per term hour
||2 QP per term hour
||1 QP per term hour
||0 QP per term hour
||0 QP per term hour
The scholastic grade point averages (GPAs) are computed by dividing the total number of quality points earned by the number of term hours for which grades were received, excluding:
||Student passed the course satisfactorily
||Student did not pass the course satisfactorily
||Student passed lab satisfactorily
||Student did not pass lab satisfactorily
||Withdrawn passing; Course is not calculated into the GPA
||Audit (no credit earned)
Three GPAs are computed on each student:
- Term Average — GPA on work attempted during any given term
- Institutional Average — cumulative GPA on all work attempted while in attendance at SCF
- Overall Average — cumulative GPA on all work attempted since entering college, including work from all previously attended institutions
Class Attendance and Grading
State College of Florida, Manatee-Sarasota (SCF) students will be graded on academic achievement. Punctual and regular class attendance is expected of all students. Any class session missed, regardless of cause, reduces the opportunity for learning and often adversely affects the grade a student achieves in a course.
Specific attendance and grading requirements for each course are stated in the respective course syllabus. These requirements may vary from course to course, and it is the student’s responsibility to seek any needed clarification from the instructor.
Pursuant to F.S. 1002.21; 1006.53; 1001.64, SCF shall attempt to reasonably accommodate the religious observance, practice and belief of individual students in regard to admissions, class attendance and the scheduling of examinations and work assignments. Students must provide the instructor(s) with advance notification of the purpose and anticipated length of any absence. At that time, the instructor and the student will agree upon a reasonable time and method to make up any work or tests missed.
Dean’s List and President’s List
The Dean’s List and the President’s List are honors that may be earned each term. Students who complete six or more degree credits in a term (excluding college preparatory credits) with a GPA of 3.5 or above are named to the Dean’s List, and students who complete 12 or more degree credits in a term (excluding college preparatory credits) and achieve a term GPA of 3.8 or above are named to the President’s List. Both honors are denoted on the student’s transcript for the term.
Grading of College Preparatory Courses
Remedial courses that carry college preparatory credit do not meet degree requirements and the grades are not calculated into students’ GPAs. These credits do count toward a student’s time status (full time, part time, etc.) and are billed at the same rate as degree credits. Each faculty member will explain the grading system for each course. College preparatory grades (indicated by a period following the letter grade) of “A.,” “B.” and “C.” signify successful completion and allow students to advance to the next course. Grades of “F.,” “W.” and “WF.” signify that successful completion was not achieved, and the course needs to be repeated.
Grading of Institutional Credit Courses (Educator Preparation Institute (EPI) subject classes)
Institutional credit (EPI) courses do not meet degree requirements and grades are not calculated in the GPA. A grade of “C:” signifies successful completion of a course and students are allowed to advance to the next sequential course. Grades of “D:,” “F:,” “W:” and “WF:” signify that successful completion was not achieved and the course needs to be repeated.
At the instructor’s discretion, a grade of “I” (Incomplete) may be given due to unforeseen or extenuating circumstances such as a death in the family, serious illness, etc. The student must clearly document the circumstances and show that he or she has satisfactorily completed a significant portion of the course requirements and has a reasonable chance of making a passing grade.
It is the student’s responsibility to make the necessary arrangements with an instructor for removal of an “I.” If the instructor is not available, arrangements must be made with the dean or department chairperson.
If, within six weeks from the first day of classes during the next term (exclusive of Summer session), the instructor has not informed the educational records office of a grade change, the “I” will be changed to an “F” on the student’s permanent record.
A grade of “W” (withdrawn) is not calculated into the GPA, but the course does count as an attempt for fee assessment. “W” grades are recorded only for the first two attempts of a course when the course withdrawal is completed before the withdrawal deadline. The stated withdrawal policy is described in the withdrawal policies section of the Catalog.
A grade of “WF” is calculated into the GPA as an “F” grade and the course also counts as an attempt for fee assessment. “WF” is recorded for a withdrawal after the withdrawal deadline for the first two course attempts, and “WF” is recorded for a third-attempt course withdrawal regardless of withdrawal date.
Time Limit for Grade Change
Requests for corrections of course records are to be made within one calendar year of when the grade was assigned to the course. It is the responsibility of the student to bring any errors to the attention of the faculty member as soon as the errors are detected within this one-year period.
Accessing Grades Online
SCF does not send grades in the mail to students. Students who have no holds on their records may view their grades online beginning on the grade posting date published in the academic calendar, in the Catalog and on the SCF website.
These steps may be followed to view grades and unofficial transcripts:
- Go to the SCF website at scf.edu
- Click SCFconnect
- Enter user ID and six-digit PIN; click login
- Select Student tab
- Go to Student Grades channel
A student may change from credit to audit status in any course before the posted deadline or the end of the add/drop period for short-term/late start courses. The student initiates this option by completing the Student Request to Change Course to Audit/Credit form available in the educational records office. Class tests or examinations are not required of the student auditing the course. However, class attendance is expected. Students must meet the same prerequisite requirements as degree-seeking students for specific courses. Students will receive a grade of “X” for any courses they audit. Audit courses will not affect the grade point average, academic standing or previously earned credits.
Courses taken on an audit basis may not be counted when calculating eligibility for veterans benefits, financial assistance or certification of enrollment by outside agencies. Audited courses do not count in the total attempts for grade forgiveness but do count as an attempt of a course.
No student may audit more than six hours of credit courses in a term except by special permission of the vice president of student affairs (or designee). Fees for audit courses are the same as courses for credit.
Grade Forgiveness (Repeat) Policy
A student may repeat a course, up to a maximum of two repeats per course (for courses that count toward the GPA), in which the student earned a grade of “D” or “F,” provided a degree has not yet been awarded or as otherwise noted in the course description. Courses with earned grades of “A,” “A.,” “A:,” “B,” “B.,” “B:,” “C,” “C.” or “C:” cannot be repeated. The GPA will be adjusted so that only the last attempt at the repeated course will be included in the overall calculation. The original grade will be marked with an “E” (excluded in the GPA) to indicate that the course was repeated, an “I” (included in the GPA) or an “A” (course calculated in GPA but no earned credits) on the student’s transcript. All grades will remain on the student’s official transcript. If a student withdraws from a third-attempt course and receives a “WF” grade, this will be considered the final grade and will be included in the overall GPA.
If a student transfers to another institution, public or private, it is the responsibility of the student to learn what the receiving institution’s policy is regarding acceptance of “forgiven” courses in the computation of the student’s grade point average.
The Florida Legislature passed House Bill 1545, effective July 1, 1997, and amended effective July 1, 1999. This bill requires that students enrolled in the same undergraduate college credit course or college preparatory course more than two times shall pay fees at 100 percent of the full cost of instruction. (For purposes of this assessment, the Florida Legislature considers 100 percent of the full cost of instruction to be equal to the non-Florida resident fee, which is not subsidized by state monies.)
In order to administer this requirement, colleges in Florida began “counting” student attempts beginning with the Fall 1997 term, regardless of the number of previous attempts.
Students with documented extenuating circumstances or financial hardship may initiate a third attempt fee appeal process through an advisor located in one of the campus advising center offices.
Note: Upon the third attempt of a credit course, a withdrawal will be recorded as a “WF” and calculated as an “F” in the student’s GPA.
Students may attempt a course only three times (including original grades, repeat grades, audits and withdrawals) unless noted differently in the course description. Students with extenuating circumstances may petition for a fourth attempt through an advisor located in one of the campus advising center offices. All grades from the third attempt and any subsequent attempts will be included when the student’s GPA is calculated.
A student wishing to take additional hours beyond the 18 credit hours is required to submit a petition for an overload. Petitions must be acquired from and approved by a student services advisor. Students are limited to 21 total credit hours for a single semester. Appeals to this policy can be directed to the vice president of student affairs (or designee).
Dual enrollment students must submit overload petitions to the early college coordinator. Students are limited to 21 total credit hours for a single semester. Appeals to this policy can be directed to the vice president of student affairs (or designee).
For students admitted to an Associate in Science program, petitions must be acquired from and approved by the appropriate Associate in Science program director. Students are limited to 21 total credit hours for a single semester. Appeals to this policy can be directed to the vice president of academic affairs (or designee).
For students admitted to a baccalaureate program, petitions must be acquired from and approved by the baccalaureate program director. Students are limited to 21 total credit hours for a single semester. Appeals to this policy can be directed to the vice president of baccalaureate programs (or designee).
A withdrawal is a change in a student’s course schedule where one or more courses are withdrawn prior to the end of the term. Withdrawn courses appear on the transcript as a “W” or “WF” and are classified as attempts. No refunds are permitted for withdrawn courses.
Withdrawal from a Course or Complete Withdrawal from the College (no refund)
A student may withdraw from any or all courses without the academic penalty of a “WF” grade by the withdrawal deadline as listed in the academic calendar, Catalog or on the SCF website. A student in an accelerated or short-term course may withdraw without the academic penalty of a “WF” grade anytime before the withdrawal deadline specific for the course. When a “WF” is entered, it is recorded in the student’s permanent record and calculated as an “F” in the grade point average. SCF encourages the student to discuss a withdrawal with the instructor prior to withdrawing. A student who withdraws from any or all courses can withdraw online. Students should consult with the financial aid office prior to any course withdrawal.
Course withdrawals, after the deadline for the term or accelerated or short term course as published in the academic calendar, will result in a grade of “WF” which is computed in the term and cumulative GPA. Appeal requests, accompanied by major extenuating and documented circumstances, should be directed to the campus provost of the campus where the course is taught. The provost has the final approval/disapproval authority. If the appeal is granted, the “WF” grade would be changed to a “W” without GPA consequences. Forms can be obtained from the respective campus provost offices.
Effective Fall 1997, the state mandates a student will be permitted a maximum of three attempts per course. An “attempt” is defined as registration in a class after the end of the registration period.
A student must take responsibility for initiating the withdrawal procedure. If this procedure is not followed, a grade of “WF” may be recorded for the student and “F” calculated in the grade point average.
If a “WF” is entered, it will be recorded on the permanent record and calculated as “F” in the grade point average.
All withdrawal policy statements apply to part-time as well as full-time degree credit and college preparatory credit students.
Before the course withdrawal deadline (60 percent of the term) and until two weeks prior to the end of the term, a faculty member may withdraw a student when the student has stopped attending class and has not formally withdrawn from the course by the withdrawal deadline. A faculty member can withdraw a student for excessive absences, excessive tardiness, academic misconduct or another similar reason, as noted in the faculty members respective syllabi. Depending on the date of the withdrawal, a grade of “W” or “WF” will be recorded. Either grade is recorded on the student’s permanent academic record. Fees are applied for all courses accordingly and are counted as attempted courses. “WF” grades are calculated as an “F” in the grade point average.
Faculty No Show Reports
Following the last day to add/drop courses for the term, faculty are required to report any student who has not attended one class within the first week of the term and/or has not contacted the professor/instructor to make arrangements to attend class or to make up missed work/assignments (also termed as a “no show” student). A grade of “W” is recorded for “no shows” on the student’s permanent academic record, the course is counted as an attempt and fees are applied for all courses accordingly.
Return of Federal Financial Aid Upon Withdrawal from the College
Effective with the Fall 2000 term, students who receive federal financial aid funds and who withdraw from all classes may be required to return all or a portion of these funds to the federal government. Students should consult with the financial aid office before completely withdrawing from the College.
State College of Florida, Manatee-Sarasota (SCF) acknowledges five academic classification categories that apply to all students: Good Standing, Academic Warning, Probation, Academic Suspension and Academic Dismissal.
A student is considered in good standing when the term and cumulative grade point averages (GPAs) are 2.0 or above, or in initial good standing during the first term after transfer from another college or university, regardless of the transfer GPA.
A student is considered to be on academic warning when either the term GPA, the institutional GPA or the overall GPA is below 2.0. The student academic record will reflect the academic warning status. Students are notified at the end of each term.
A student on academic warning is encouraged to seek assistance from a student services advisor early in the term to develop an academic plan that will result in good standing. When a student’s term and overall GPA reach 2.0, the warning status is removed. If a student’s GPA remains below a 2.0, the student is placed on probation and notified at the end of the term.
A student is considered on probation when either the term GPA, institutional GPA or overall GPA is below 2.0 and they had a previous academic warning classification in which they were not successful in returning to good academic standing.
A student is informed of the probation classification at the end of the term and the student’s academic record will reflect probation status. Students are strongly recommended to see a student services advisor to initiate a contractual intervention strategy that would assist them in meeting individualized educational goals. Such strategies may include but are not limited to:
- Repeating all courses where the final grade of “D” or “F” has been earned, and all college preparatory courses that must also be taken; and/or
- Enrolling in fewer courses in a given term; and/or
- Limiting participation in nonacademic activities.
Probation status will be lifted when:
- The student has attained good standing.
- If while on probation, the student fails to earn a 2.0 term GPA, the student’s status will be changed to academic suspension. OR: If while on probation, the student fails to earn a 2.0 term GPA and either the institutional GPA or the overall GPA is below 2.0, the student’s status will be changed to academic suspension.
- If the student earns a 2.0 term GPA and the institutional GPA and/or the overall GPA remain below 2.0, the student will continue on academic probation for an additional term. Should the student fail to earn a 2.0 term GPA, a 2.0 institutional GPA and a 2.0 overall GPA the following term, the student’s status will be changed to academic suspension.
A student is considered on academic suspension when the probation status has not improved to a good standing classification. The student’s academic record will reflect the academic suspension status and students are notified at the end of the term. Students on academic suspension for the first time will have an opportunity to be reinstated upon agreement with a student services advisor. Each semester thereafter, the student’s academic progress is evaluated for continued probation status based on satisfactory progress and/or completion of an agreement within the Academic Standing Appeal Request decision. A student who was previously suspended and failed to meet the standard of the agreement may be academically dismissed. A student must earn an institutional and overall 2.0 GPA for each semester of academic reinstatement to avoid academic dismissal.
A student who has not earned an institutional and overall 2.0 term GPA following an academic suspension will be academically dismissed and will be unable to attend SCF for one year (three semesters = one calendar year). At the beginning of the third semester of non-enrollment, the student must schedule an appointment with a student services advisor to discuss and submit the required documentation for the admissions committee review and readmission consideration.
Students will have an opportunity to appeal dismissal status. Appeals should be sent to the director of advising services or the coordinator of student support services five business days within notification of the dismissal status. The appeal documentation will be forwarded to the admissions committee for a final decision.
Academic Record Changes/Requests
A signature and request from the student are required to change a student’s name on his or her permanent academic record. The Change of Name/Address form is available in the educational records office. Official name changes require submission of an official copy of a court-issued document verifying the legal name change.
Students can verify and update online the mailing address that appears on their educational record by logging on to scf.edu/SCFconnect, Student tab, Banner Self Service channel. Select Banner Self-Service, Personal Information, Address(es) and Phone(s).
International students on an F-1 student status must take special note to inform the College as soon as possible as failure to notify SCF could result in termination of a student’s status.
Emergency Contact Changes
Students can verify and update emergency contact information by logging on to scf.edu/SCFconnect. Go to Student tab, Banner Self-Service channel. Select Banner Self-Service, Personal Information, Emergency Contact(s).
The accuracy of this information is crucial in the event of an urgent situation involving a student.
Upon admission, each student selects a desired degree and program status. If a student desires a change, a Change of Major/Program/Degree form will be required to be completed by the student. The form is available in the educational records office or on the website and must be signed by the student before the change will be made to the student’s official academic record. There is a deadline for changes each term. Any change made after the deadline will be effective with the following term. For deadlines, refer to the academic calendar.
Students are strongly encouraged to select a major/program and degree status early in their enrollment with the College. International students and students who receive financial aid must be classified as degree-seeking for various reporting requirements. Students should consult with a student services advisor before making a final decision.
Please note: Any non-degree seeking student wanting to become degree-seeking will be required to re-apply.
Official transcript requests can be made online at scf.edu/Transcripts or by completing a paper form available in the educational records office. Online requests can often be processed faster provided all information can be verified electronically. Paper requests can be sent via mail, in person or by fax if the information is complete and a signature of the student is included on the request. Email requests for transcripts cannot be processed.
A transcript fee (see Cost and Fee Information) is required at the time of the request and can be paid by cash, check or credit card. If paying the fee by credit card, a billing address and credit card expiration date must be included. Students must be in good standing with the College (including all financial obligations) before the transcript request will be processed.
Official transcripts are sent by SCF through the U.S. Postal Service or electronically to Florida state schools and third parties as requested. Unofficial transcripts can be obtained from the Florida Virtual Campus (FLVC) website at www.FLVC.org or by logging on to scf.edu/SCFconnect.
Transcripts that are mailed from SCF directly to designated individuals or organizations by request of the student and do not arrive after three weeks from the original mailing date will be resent one time free of charge to the same address provided by the requester without filing an additional written request.
Unofficial transcripts may be obtained by the student by logging on to scf.edu/SCFconnect.
Verification letters are designed to verify a student’s registration or degree status based on full-time, half-time or less than half-time status for a given term of enrollment or graduation date. Students who need a verification of degree or enrollment can complete a request on the SCF website at scf.edu. Log in to SCFconnect, go to Student tab and Banner Self-Service channel. Select Banner Self-Service, Student Main Menu, Student Records then order enrollment verification or degree verification. Enrollment verifications can be completed for current or previous terms only and are free for current students. Verification for subsequent terms cannot be made until the end of the add/drop period for that term. Verifications also can be processed by submitting a Request for Verification Letter via fax or in person at the educational records office. Verifications require three working days for processing unless they are processed online and all information can be verified electronically.
Excess Hours Advisory Statement
Section 1009.286, Florida Statutes, establishes an “excess hour” surcharge for a student seeking a bachelor’s degree at a state university. It is critical that students, including those entering Florida colleges, are aware of the potential for additional course fees.
“Excess hours” are defined as hours that go beyond 115 percent of the hours required for a bachelor’s degree program. For example, if the length of the program is 120 credit hours, the student may be subject to an excess hour surcharge for any credits attempted beyond 138 credit hours (120 x 115 percent).
All students whose educational plan may include earning a bachelor’s degree should make every effort to enroll in and successfully complete those courses that are required for their intended major on their first attempt. Florida college students intending to transfer to a state university should identify a major or “transfer program” early and be advised of admission requirements for that program, including the approved common prerequisites. Course withdrawals and/or repeats, as well as enrollment in courses non-essential to the intended major, may contribute to a potential excess hours surcharge.
Graduation Requirements and Procedures
Students have the option of graduating under the Catalog in effect at the time they enter State College of Florida, Manatee-Sarasota (SCF) or the Catalog in effect at the time they complete requirements for a degree, provided they maintain continuous enrollment of at least one credit per academic year. If continuous enrollment is broken, they must graduate under the Catalog in effect when they re-register or the Catalog in effect at the time they complete requirements for a degree.
The steps in the graduation process apply to ALL degree programs:
- Students must apply for graduation online or by submitting an application for graduation in the educational records office. The deadline is posted in the academic calendar. Applications will not be accepted without payment of the graduation fee. (See Cost and Fee Information.)
- An overall and a cumulative grade point average of 2.0 (“C”) must be achieved in the student’s total credit program. The overall grade point average includes work attempted at previously attended institutions.
- At least 25 percent of the hours of course credit required for the degree/certificate must be completed at SCF.
- All candidates eligible for the one-year certificate, advanced technical certificate, Associate in Science, Associate in Arts and all bachelor’s degrees are urged to be present at graduation.
- Students are reminded that, regardless of their receipt of a degree, a “D” grade might not transfer depending on the regulations of the college or university that they plan to enter.
- All Associate in Arts students enrolled in any Florida college for the first time after Jan. 1, 1983, are required to complete 12 term hours of writing courses with a grade of “C” or better, and are required to complete a minimum of six term hours of mathematics with a grade of “C” or better in each course. (State Board of Education Rule 6A-10.030.) This requirement is detailed in the section “Gordon Rule Requirements.”
- The educational records office will review the student’s course requirements and notify the student by email to their SCFconnect account of degree completion requirements.
- Following completion of all graduation requirements, the diploma and official transcript will be mailed to the student. A written notification will be mailed to students who do not meet graduation requirements.
The College holds commencement ceremonies in May and December for graduating students. Students who complete their requirements for graduation during the Summer term will officially graduate and the degree or certificate will be awarded during the summer. There will be no negative impact on a student’s ability to transfer with a degree. All students who complete degree/certificate requirements during the summer are invited to participate in the December commencement ceremony.
All students who have received notification and approval from the educational records office to graduate and wish to participate in the commencement ceremony are required to register online at scf.edu/Graduation. All guests of graduates attending commencement must have a ticket for entrance into the auditorium. Guest tickets must be reserved online at scf.edu/Graduation and are given to the graduates based on information on scf.edu/Graduation.
Each student graduating from SCF will, if achievement warrants, be recognized in the graduation program and ceremony based on current GPA and have final honors posted on the permanent record according to the following schedule.
- Overall grade point average 3.90 to 4.00 = summa cum laude.
- Overall grade point average 3.70 to 3.89 = magna cum laude.
- Overall grade point average 3.50 to 3.69 = cum laude.
For students who have attended only SCF, the cumulative grade point average is used. For the transfer student, the overall grade point average is used to determine honors at graduation.
The primary purpose of the State College of Florida, Manatee-Sarasota (SCF) Honors Convocation is to recognize undergraduate students for their exceptional academic initiatives and achievements during the previous academic year. Honors Convocation is held annually at SCF Bradenton and SCF Venice one week prior to Spring term graduation exercises. Honorees are encouraged to bring guests to the program. Students may obtain information about this program in the academic advising center at SCF Bradenton or SCF Venice.
Student Services and Campus Life
Academic advisement is an essential key to the success of each student. Therefore, academic, career and educational services are provided by student services advisors at SCF Bradenton, SCF Venice and SCF Lakewood Ran
Student services advisors provide developmental advising, including life, career and education planning, interpretation of assessments, strategies to address academic difficulties, programs to develop student success skills, and preparation for university transfer and work-force preparedness.
The purpose of academic advising at State College of Florida, Manatee-Sarasota (SCF) is to direct students toward exploring and achieving their educational, career and life goals. To accomplish this mission, student services advisors assist students in exploring career interests, values and goals to ensure meaningful course selection and educational program planning. SCF is committed fully to the belief that a fundamental component to successful academic advisement is an ongoing advisor-advisee relationship where students participate actively in the decision-making process and advisors serve as facilitators.
Advisement for the Associate in Arts (A.A.) Degree
The College recommends that students planning to obtain an associate in arts degree meet with a student services advisor each term to ensure proper course selection.
Students planning to transfer to another college or university should check with the transfer institution to determine specific admissions/degree requirements as they prepare for a particular major. It is important that students who plan to transfer make plans early to ensure a smooth transition into the university program. Student services advisors are available to meet with students Monday through Friday throughout the Fall and Spring terms. Summer and evening hours may vary.
Advisement for the Associate in Science (A.S.) Degree and Certificates
For students pursuing an Associate in Science (A.S.) degree or certificate at SCF, academic advisement is coordinated by the office of career and technical education. Program managers guide students through course selection and work in coordination with the career resource center in providing information and services on career exploration.
Advisement for Bachelor’s Degrees
For students pursuing bachelor’s degrees at SCF, academic advisement is coordinated in conjunction with bachelor’s faculty and individual program directors. Students should check the SCF bachelor’s program website, scf.edu/Bachelors, for latest information concerning individual programs.
Advising for Student Success
Student success advising is provided by student services advisors who offer students comprehensive academic, career, educational and personal/social advising to facilitate the fulfillment of students’ academic and personal goals. In collaboration with academic affairs, student services advisors specialize in planning and implementing learning support services for student cohorts to enhance both the learning and success of the designated groups.
- Career advising. Student services advisors can help students examine career and life goals, assess interests, values and skills, make occupational decisions and select educational programs and majors. Career planning and placement advising is available through classes, workshops and individual appointments.
- Transfer advising. Advisors provide students with resources to assist them in making a successful transition from SCF to other higher education institutions. It is never too early to begin the process of making strategic decisions about transfer options.
- Crisis intervention. Student services advisors are available to assist with referrals to the student assistant program, community resources and professionals.
- Personal/social concerns. Students are provided with the opportunity to explore resources to assist them in developing decision-making strategies and goal-setting skills for personal growth.
Online resources include:
Online support for college and university life and emotional health: ulifeline.com
- United Way 2-1-1 Manasota
Comprehensive directory and connections to human services in Manatee, Sarasota and DeSoto counties: uw211manasota.net or call 2-1-1.
Transfer Advisement Guidelines Keys to Successful Transfer
Students are advised to:
- Meet with an SCF student services advisor periodically to discuss educational and career goals.
- Utilize the Florida Virtual Campus at www.FLVC.org, Florida’s online advising system, which includes planning outlines for each major as well as information on admission, financial aid, scholarships and special programs.
- Check foreign language requirement(s) of the intended transfer institution. Some institutions have special requirements regarding course selection, admission and program entrance.
- Submit an application for transfer admission as early as possible. Many colleges and universities suggest applying at least one year in advance. Submit official copies of all transcripts (high school and college) along with the admissions application. Check with the transfer institution on priority admission application deadlines and additional requirements/documentation.
- Visit the campus of the intended transfer institution. Check into housing, food, parking options.
- Pass the exit exam, achieve a minimum score on a national standardized exam or demonstrate successful remediation and achieve a minimum cumulative GPA of 2.5.
- Apply to graduate online at scf.edu/Graduation by the posted deadline. Apply to participate in the graduation ceremony at scf.edu/Graduation.
The university advising center provides SCF students, who are interested in pursuing bachelor’s degree programs at other colleges or universities, with detailed program information. One-on-one advising sessions help SCF students gather important transfer information as they prepare for the next step of their education plan. Hours of operation may vary by term and location.
The assessment/testing centers at SCF are open test sites. Based on agreements with other institutions, the College will test distance learning students and CLEP online candidates on a space-available basis only. (See Cost and Fee Information .)
Assessment and testing is an important phase of the enrollment process. Assessment/test results are treated as confidential information and are used in the best interests of the student.
Academic advising center offices at SCF Bradenton and SCF Venice are staffed with professionals who interpret test scores in individual conference with the students.
Entrance Examinations and Placement of Students
SCF wants each student to be successful in achieving his or her educational goals. The College administers the Postsecondary Education Readiness Test (PERT) for placement purposes. Application to SCF is required before assessment. PERT has three (3) subsections - reading, writing and mathematics. The test has no time limits, however, most students complete all three (3) subsections in approximately 3-3.5 hours. To prepare for the placement test and to schedule a testing appointment, go to scf.edu/Testing. SCF allows students to take PERT two (2) times per term. A term is defined as fall, spring, and summer per the official academic calendar. Note: There is a retake fee for each subsection of the placement test.
Commencing January 2014 and pursuant to Florida Statute 1008.30, and Rule 6A-10.0315, F.A.C., students are required to satisfy one of the following prior to entering State College of Florida as a degree seeking student.
1. Students who entered 9th grade in a Florida public school in 2003-04 or thereafter must provide a standard Florida high school diploma.
2. All others must provide test scores taken within the last two years for any of the following:
a. American College Testing – Enhanced ACT
b. Scholastic Aptitude Test – SAT
c. Postsecondary Education Readiness Test – PERT
d. College Entry Level Placement Test – Accuplacer
Placement test scores are not required for:
1. Active duty military or
2. Students applying for transfer or readmission status who have satisfactorily completed college level English, reading, and/or mathematics courses.
The State Board of Education establishes cut-off scores for placement purposes.
Placement Test Retakes
All placement test scores remain valid for two (2) years. SCF allows students to take PERT two (2) times per term. A term is defined as fall, spring, and summer per the official academic calendar. Note: There is a retake fee for each subsection of the placement test.
I. Eligible to request a test retake
Students are eligible to request a retake of the Florida placement test, PERT, under the following circumstances:
1. Never attempted a developmental education (preparatory) course in the subject area for which they are requesting a retake.
2. Students who have attempted a developmental education (preparatory) course and did not successfully complete the course must receive written permission from the department chair of the subject area for which they are requesting a retake. The department chair will provide the Assessment/Testing Center will a copy of this written permission.
II. Ineligible to request a test retake
Students are ineligible to retake the placement test, PERT, when their request is based upon, but not limited to, the following reasons:
1. Students cannot be currently enrolled in the developmental education (preparatory) course for which they base their retest request.
2. Students who wish to circumvent developmental education (preparatory) courses by retesting.
Students requesting to appeal this policy may submit their written appeal to the Director of the Assessment/Testing Center. The Florida Placement Test (FPT) Retake Appeal Committee will review the appeal and mail their decision to the student within ten (10) working days after receiving the request. A copy of the letter will be filed in the Assessment/Testing Center. All committee decisions are final.
ACT and SAT
Students who have taken the ACT and/or SAT and have scores that place them into college-level coursework in reading, writing and/or mathematics may use these scores as an alternative to the corresponding sections of PERT. Students may use the ACT and/or SAT scores if the scores are less than two (2) years old and are at the level or above the scores posted on the Assessment/Testing Center website, scf.edu/Testing, in accordance with Florida Statute 240.321 and SCF Rule 6HX14-4.04.
|SAT-I Score or
||Enhanced ACT Score
||Section (s) Exempted
|SAT-I Score or
||Enhanced ACT Score
||Section (s) Exempted
||Algebra and College Level Mathematics
Students who have the required SAT-I or Enhanced ACT scores must submit an official score report or an official transcript with the scores to the educational records office or request them from the testing service electronically. Test scores must be received prior to making an orientation appointment. In addition, an unofficial copy of the score report or a transcript that shows the scores may be hand-carried to an orientation/advisement session. SCF also accepts electronic scores from the testing centers.
* As of March 2005, the verbal score has been changed to critical reading
Career Resource Center
Help Deciding on a Major
The career resource center (CRC) offers several self-assessment programs to help students decide on the careers most suitable to their values, skills and interests. Web-based career assessment programs help determine potential careers. The CRC labs contain hundreds of research materials to assist students with gathering and comparing information. Students can meet with a career advisor to discuss career options and job shadow opportunities.
Preparing for a Job Search
The CRC can provide information and guidance with resumes and cover letters for students preparing for a job search. Online and print resources such as Optimal Resume can be utilized to prepare these documents and practice for interviews. Students can log on to the CRC Web page to view jobs listed with the College Central Network and access other resources at scf.edu/CareerResourceCenter.
Working on Campus
Working on campus can provide job experience with the added benefit of convenient scheduling to accommodate class schedules. The institutional work program enables students to work part time, up to 20 hours per week, in administrative and departmental offices, libraries and laboratories. All students interested in working on campus must complete the Free Application for Federal Student Aid (FAFSA). In order to work as a student assistant, successful applicants must have a minimum grade point average of 2.0; be enrolled in a minimum six (6) credit hours; be a degree-seeking student at SCF; and be eligible for federal work study funds. Inquiries may be made at the CRC. Interested students should be aware that the amount of Federal Student Loan dollars a student is eligible to receive is directly affected by the amount of work study already awarded and vice versa. For additional information on how student loans could affect federal work study eligibility, students should contact either the financial aid office or the CRC. Information and applications for College departments with opportunities for student workers are available at the CRC.
A.S. and B.A.S. Capstone Internships
The CRC facilitates A.S. and B.A.S. capstone internship opportunities for SCF students enrolled in specific associate and bachelor’s degree programs. Students interested in an internship must first confirm their eligibility with their A.S. and B.A.S. program manager then visit the CRC to meet with an advisor for placement assistance. The student’s work experience must meet identified learning outcomes in order to get course credits.
The A.S. and B.A.S. capstone internships are courses where students gain practical work experience in a position related to their major. It can be paid or unpaid, short-term or project-based, usually lasting one term. The internship is an excellent way for students to enhance their marketability and build their resume in terms of work experience, networking contacts and job references.
Disability Resource Center
941-751-8179 TTY or
Student Services Center (Bldg. 1, Rm. 219)
Student Services Center (Bldg. 100, Rm. 162)
The disability resource center (DRC) is committed to ensuring equal access to College programs, services and activities for qualified students with disabilities. The DRC assists students with disabilities through the provision of reasonable accommodations, information, resources, services and skill development. The DRC promotes student self-advocacy through collaboration with faculty, staff and SCF campus resources.
SCF is committed to the spirit and the letter of the Americans with Disabilities Act (ADA), the ADA Amendment Act (ADAAA) and the Rehabilitation Act of 1973. SCF has instituted various administrative policies, procedures and practices to provide meaningful access for individuals with disabilities.
The disability resource center (DRC) has established a comprehensive plan for responding to all requests for the provision of accommodations (adaptive devices and/or auxiliary staff and services) to meet the individual and unique needs of individuals with disabilities. Examples include note taker services, testing accommodations, assistive technology, American Sign Language interpreting, course substitution and equipment loan (tape recorders, personal amplification systems, calculators, reading pens, etc.). Students must provide sufficient documentation of a disability, meet with the DRC coordinator to develop an individualize accommodation plan, and work collaboratively with faculty and DRC staff.
All disability information is confidential and cannot be shared with other students, organizations, instructors or administrators. Disability information or accommodations are not revealed on grade reports, transcripts or degrees.
For more information contact the DRC office.
Reasonable Substitutions/Modifications for Individuals with Disabilities
Per the provisions outlined in the State College of Florida, Manatee-Sarasota Procedure 4.015.01 a Substitution Committee will convene to carefully review student request for course substitution. The committee meets two times during the Fall and Spring Terms. Committee decisions are sent by mail to the student by the Faculty Chair.
NOTE: Students are encouraged to meet with the Faculty Department Chair to explore options in regard to program requirements PRIOR to petitioning.
Student Instructions for Submitting a Course Substitution Request
Submit requests to the Disability Resource Center (DRC) office with the following information:
- Copy of Disability Documentation - student can request copies of documentation on file from the DRC office. Please note that updated documentation may be necessary.
- Unofficial SCF Transcript - student can print a copy from SCF Connect
- Petition for Course Substitution Form- located on the DRC website: http://scf.edu/content/PDF/Disability/Course_substitutions_rev_10_8_13.pdf
Educational records is the main contact area for current and new students and services key areas related to admission applications, residency, registration, transcripts, grades, graduation and name and address changes. The office serves as the College department that administers and complies with all requirements of the Family Educational Rights and Privacy Act (FERPA).
The educational records offices are located at SCF Bradenton on the first floor of the Student Services Center, 941-752-5060 and at SCF Venice in the Student Services Center, building 100, 941-408-1300, ext. 65060.
SCF provides emergency medical services at SCF Bradenton and SCF Venice 24 hours a day, seven days a week.
SCF Bradenton maintains a first aid station in the Student Union, room 120. Employees and students may receive first aid when required. Emergency number: extension 65550; if life threatening, 911.
SCF Venice maintains a first-aid station in the Student Union, room 504. Emergency number: extension 61550; if life threatening, 911.
SCF Lakewood Ranch security can be reached at 941-363-7155, building 2, room 102.
Lost and Found
The office of public safety/security is responsible for all lost and found items. At SCF Bradenton, the office is located in the Student Union, room 120. During normal working hours, the office can be reached at extension 65550; evenings or weekends, 941-752-5550. At SCF Venice, the office of public safety/security is located in room 504 of the Student Union (building 500). During normal working hours, the office can be reached at extension 61550; evenings or weekends, 941-408-1550.
Neel Performing Arts Center
Since 1966, the Neel Performing Arts Center has served as a cultural center for Manatee and Sarasota counties, hosting both College and community-sponsored events. Remodeled in 1999, with its lobby and facade redesigned in 2010, the auditorium features a 65’x40’ stage, seating for 837, wheelchair accessible seating and restrooms. The adjacent music and theatre building was renovated in 2008. The 19,500 square-foot addition features larger music classrooms, rehearsal halls and practice rooms and the David S. and Anne V. Howard Studio Theatre, the home for SCF’s Studio 84 Productions.
SCF is committed to ensuring the safety of students, faculty, staff and visitors through effective policies and procedures, educational programs and community involvement.
SCF is a great place to learn and grow. Fortunately, the College has not experienced a significant number of criminal incidents. But like any community, a college campus has the potential to realize its share of crimes and injuries. As required by the 1990 Campus Security and Crime Awareness Act, campus crime statistics are available upon request through the office of public safety. The College maintains security services 24 hours a day, 365 days a year. SCF public safety/security officers are deployed on campus in motor vehicles, bikes and on foot to provide quick response as well as a high degree of visibility and accessibility to the College community.
To assure that students receive urgent safety and emergency messages, SCF uses a system that quickly delivers notifications via voice, emails, text messages and TTY/TDD devices. Students are encouraged to keep information updated in their SCFconnect account. Directions for updating phone and text numbers and email addresses are available at scf.edu/EmergencyInfo. Note: SCF keeps student information in strict confidence and emergency numbers are used only for emergency messages.
Because no college security plan can attain maximum effectiveness unless everyone contributes to making it work, all members of the College community are encouraged to become involved and alert College citizens and to report any unsafe or dangerous situation. SCF always is looking for ways to ensure that the College is a safe, secure and healthy environment to study and work. Students are challenged to adopt these as personal objectives while at the College.
The SCF Store
The College owns and operates The SCF Store located at SCF Bradenton and SCF Venice.
The SCF Store sells textbooks requisitioned by faculty, supplemental and optional books suggested by faculty, school supplies, computer software, T-shirts, sweatshirts and other miscellaneous items.
As a service to students, The SCF Store purchases used books directly from students and from various used book companies. Used books that are needed by the store are purchased from students for up to half the purchase price. Damaged books will not be purchased by The SCF Store. Students must present a current SCF ID to sell used textbooks.
Refunds must be accompanied by a cash register receipt and a current SCF ID. Books must be returned within two weeks after the beginning of the Fall and Spring terms and within the first week for Summer terms. New textbooks must be returned in new condition. The SCF Store management reserves the right to determine the value of returned items based on sale value and condition.
Purchases made by personal check, credit cards and financial aid require a current SCF ID.
Students should estimate spending at least $100 -$150 per course for new books.
The student government association (SGA) serves as the students’ voice at SCF and is comprised of all students in the College who are enrolled in credit courses. Student government has a voice in College policy-making, helps coordinate extracurricular and cocurricular activities, and plans social, cultural and informational programs for the student body. Through open communication with SCF’s administration, the SGA acts as a liaison between fellow students and administrators.
Student organizations and clubs serve a variety of special interests. Consult the student life office or the student life Web page for information on organizations. A comprehensive listing of all College clubs and organizations can be found in the Student Handbook and Planner.
Student Services and Special Programs
College Preparatory Program
Special Requirements for Certain Students
Students whose placement scores indicate deficiency in verbal, mathematics or reading areas are required to complete ENC 0010 /ENC 0015C , ENC 0020 /ENC 0025C , MAT 0012 /MAT 0018 , MAT 0024 /MAT 0028 , REA 0001 /REA 0007 and/or REA 0002 /REA 0017 . Transfer students also may be subject to the above conditions.
Full-time students must include these entry college preparatory courses during the first term of enrollment and continue to include these courses until all have been completed. Degree credit courses may be taken along with these college preparatory courses.
Part-time students may complete 12 degree credits before college preparatory courses must be addressed.
Students in the college preparatory program are strongly encouraged to include SLS courses within the first 15 term hours.
College Preparatory Courses
In compliance with Florida State Board of Education Rule 6A-10.0315, first-time-in-college students who apply to enter degree programs shall be tested prior to the completion of registration using Postsecondary Education Readiness Test (PERT), ACT or SAT. Those students scoring below SBE-specified cutoff scores in any of the basic skills areas shall be placed in college preparatory classes and limited to no more than three terms of enrollment in any one skill area.
College Preparatory Courses:
Institutional and transfer policy procedures governing these courses will be as follows:
- Credit will not be awarded for transfer of any college preparatory courses after Summer A, 1984.
- Only institutional credit will be permitted for college preparatory courses beginning with the Summer B, 1984 term. These courses cannot be used to graduate with either an A.A. degree, an A.S. degree or a certificate.
- The grades of “A.,” “B.,” “C.,” “D.,” “F.” and “WF.” will be used in college preparatory courses.
- Students may repeat any previous credit course, which is now college preparatory, to improve their grade point averages under the “Forgiveness Policy,” that is, to forgive previously earned poor grades, but credit will not be awarded. (Catalog policy states that only an “F” or “D” may be repeated.)
Alternative Certification Program
State College of Florida, Manatee-Sarasota’s Alternative Certification Program provides a quality teacher training option for bachelor’s degree holders. At the completion of these modules, the student will have successfully demonstrated the Florida Educator Accomplished Practices and will have provided documentation of mastery in a comprehensive professional portfolio. This limited access program requires potential candidates to possess a bachelor’s degree from a regionally accredited college or university, to acquire the statement of eligibility for certification from the FLDOE, to submit a written statement of loyalty to Florida and the U.S., to submit to fingerprinting for a background check, to be of good moral character and to possess the disposition suitable for becoming a teacher.
The Florida Department of Education has identified this program as part of the state legislated Educator Preparation Institute. It was designed to assist persons with bachelor’s degrees (other than in education) in completing the requirements for K-12 teacher certification. It is competency-based and provides a quality certification option in addition to current state-approved degree programs and district-delivered alternative certification programs. Courses will be delivered in modular format and will carry institutional load hour credit.
As with any other program offered by SCF, all students seeking admission to the ACP program must submit ALL transcripts from previously attended regionally accredited, post-secondary institutions regardless of degree level. All official transcripts are to be sent directly to the SCF educational records office. Hand delivered or faxed transcripts will NOT be accepted. Failure to do so could delay the evaluation of transcripts, registration and/or financial aid.
Nontraditional Learning Methods
To better prepare students for the 21st century, SCF has incorporated Online Learning technologies into many courses. Typically, Online Learning refers to courses delivered via the Internet, but it is not limited to only online courses. Because of the features available to them, faculty may use Web-based components in online, blended and classroom-based courses. Some Online Learning courses may require additional fees which will be noted on the class schedule. More information about Online Learning courses is available online at scf.edu/eLearn.
While it is highly recommended that all SCF students have access to a computer with a reliable Internet connection, it is a requirement for those students taking online and blended courses. There are computer labs available at SCF Bradenton and SCF Venice for those students who do not have computers. While not required, a high-speed Internet connection, such as provided through cable or DSL, is recommended.
Online courses are delivered via the Internet. These courses use a variety of tools, including discussion boards for asynchronous discussions, email, electronic drop boxes for submitting papers and other assignments, as well as other components to deliver course content. Online courses typically follow a schedule throughout the semester with structured lessons and assignments and specific due dates. Some online courses may require meetings for orientation and testing purposes. Please check the specific class schedule for more information about required meetings, and for alternatives for those who cannot attend face-to-face sessions.
Blended courses include regularly scheduled face-to-face sessions as well as online sessions. The online sessions use the same tools as the online courses. The main difference between the online and blended courses is the increased number of required classroom sessions in blended courses that will vary from course to course. See the specific course schedule for more information about the class meeting sessions.
Who Should Take an Online or Blended Class?
Successful students need to be highly motivated, have good study skills and use time management skills effectively. They must be willing to contact their instructor for assistance when needed and be responsible for completing assignments on time and without reminders. Before registering for an Online Learning class, students should ask themselves:
Should I take a Web-based or blended class?
- I have up-to-date computer equipment and access to the Internet.
- I am comfortable downloading, running applications, browsing the Web, installing software, managing files and emailing.
- I am comfortable working independently on class readings and assignments.
- I am self-motivated and self-directed in my study time.
- I read text materials with little difficulty.
- I manage my time effectively and am persistent at getting the information I need.
- I can come to campus as required.
- I understand that online classes require as much time input on my part as face-to-face classes.
Testing Requirement for Students Taking Online/Blended Courses
Instructors may require students taking online and/or blended courses to take tests in a proctored environment. Instructors and students need to make arrangements for such testing as part of the course because, in general, proctored testing services are not available on campus for students in online/blended courses. Proctored testing services are available to non-SCF students but include a fee. Please refer to the assessment/testing center for detailed information.
Directed Study provides opportunities for students to earn college credits in a regular course by working with an SCF instructor on an independent basis. Students enrolling for courses under Directed Study are expected to accomplish the goals and performance standards specified in the course syllabus. Courses are scheduled on a flexible basis with the understanding that final exams will be taken and all work completed at a date mutually agreed upon by the instructor and the student.
Because of the readily available courses offered in the traditional and distance learning formats, Directed Study classes are offered to students in specific circumstances only. Among these circumstances are the following:
- Student needs a specific course to graduate at the conclusion of the current term and the course is not offered;
- Student has had a class cancelled and the College needs to offer an alternative; or
- Schedule conflicts occur that prevents a student from attending both lecture and the laboratory of a specified course.
Applications for Directed Study are available in the respective academic department office and the Faculty Office Building at SCF Venice. The faculty member and the department chair must approve the application prior to the student enrolling under a Directed Study. The fees applicable are the same as for courses taken in regular class sessions.
Work Experience Courses
Work experience courses are an integral part of the educational process within the Associate in Science (A.S.) degree programs. The intent is to assist students in exploring careers, developing skills for future advancement and obtaining job placement within their chosen major. Work experience courses provide on-the-job experiential learning in the public or private sector and augment theoretical content with practical learning in the workplace. The student, instructor and worksite supervisor work collaboratively to determine specific learning objectives for each student. The student is then evaluated based on documentation of satisfactory completion of the learning objectives and work assignments. Four, eight or 12 hours of work experience are required, depending upon the credit hour requirements.
Work experience courses document supervised work experience within a student’s major and are designed to provide him or her with an opportunity to combine classroom instruction with work experience and on-the-job training related to career goals. The courses provide broad exposure to the selected career-related industry.
There are two types of cooperative work experience courses. The Career Decision work experience is designed to provide broad exposure to the dynamic labor market and to allow the student to discover and experience actual job requirements of his or her career interest. The Internship course is a capstone work experience that allows the student to apply all of the classroom theory, knowledge and skills obtained from the degree program to actual work situations.
A.S. degree students interested in a work experience course should contact the program manager.
Associate in Arts (A.A.) degree students should contact the faculty member responsible for internships within the A.A. content area.
Credit for Experiential Learning (CEL) Program
The SCF Credit for Experiential Learning (CEL) program gives individuals an opportunity, upon completion of an appropriate assessment, to convert knowledge gained from prior learning experiences into college credits toward an A.S. degree program or certificate.
The CEL program is tailor-made for people who already have worked and gained knowledge in the field and want to “ac-CEL-erate” the time it takes to obtain their degree. This knowledge may have been gained through employment experiences, volunteer work, intensive self-directed studies, military experiences or advanced technical training and industry certification obtained from either Manatee Technical Institute or Sarasota County Technical Institute.
Prior learning is evaluated by the appropriate faculty member who assesses students in approved courses to validate their specialized knowledge. Methods of assessment include written, oral and performance tests, portfolios that describe and document learning and how it was acquired, interviews with faculty members and evaluation of certificates and/or licenses.
For further information, contact the office of career and technical education at 941-363-7205.
Summer credit courses traditionally are offered in two six-week sessions (Short Term A and Short Term B) or over one 12-week session. The Summer sessions afford an opportunity for students to complete requirements ahead of schedule, to offset lost time or deficiencies or to pursue research or special courses. The second Summer session, beginning in mid-June of each year, makes it possible for the recent high school graduate to begin college-level work immediately.
SCF offers classes in a condensed, accelerated format for those students who find it convenient to attend classes during times other than those in the traditional 16-week term. Students should check the SCF schedule of classes or with student services advisors to determine which accelerated courses will best meet their academic needs.
The College offers students the opportunity to attend a wide range of classes within a convenient evening schedule of 4 to 9:50 p.m. Classes in the evening program traditionally run two nights per week from 4 to 5:30 p.m., 5:30 to 6:50 p.m., 7 to 8:20 p.m., 8:30 to 9:50 p.m. or one night per week from 7 to 9:50 p.m. Academic advising is available on selected evenings until 7 p.m. to assist students with the advisement process and to help them develop an area of study.
Weekend courses allow students to attend classes on Friday evenings and Saturdays. Students can combine weekend classes with day, evening or distance learning courses to accelerate their program of study.
Off-Campus Credit Courses
As an additional way to meet the educational requirements of the community, SCF has initiated a program of taking courses to the students. Credit courses are offered off-campus at locations justified by adequate enrollment. All of the courses listed in the Catalog will be considered, and appropriate new courses will be developed as required. Off-campus locations may include industrial plants, public service institutions, schools, medical centers, professional sites and business offices.
Student Success Resources and Opportunities
Academic Resource Center
The academic resource center (ARC) is a multipurpose learning facility located in Building 5 at SCF Bradenton and in Building 400 at SCF Venice. Mathematics, reading and writing labs are housed in the ARC. A writing center also is located in the ARC. The large, well-staffed open lab of the ARC offers drop-in assistance in many subject areas including anatomy and physiology, biology, chemistry, physics, mathematics, reading, writing and more. Group study areas, academic success workshops, study skills assessments and workshops, computer assisted study, and tutorials on videotape, DVD and CD are available. Also available are multiple learning tools including reference materials, mathematics, manipulatives, microscopes, anatomical models and software, and computers with Internet access.
The SCF library provides access to print, electronic and media resources. Librarians are available in person and online to help students effectively use these resources.
The library operates facilities at SCF Bradenton (building 8) and SCF Venice (building 300). The library will deliver materials to the information desk or the Learning Commons for students at SCF Lakewood Ranch, upon request. Wireless Access is available. Macs, ipads, laptops, scientific calculators, flip cameras, study rooms and limited course textbooks are first come, first served. All print and electronic collections, including reference sources, journal articles, ebooks, streaming videos, e-audiobooks and the Student Choice DVD Collection are cataloged online at scf.edu/Library.
Inter Library Loan services as well as photocopiers and computer printers are available. Your SCF ID card is your library card and printer card. You must have a SCF ID card to print. The GoPrint charging stations are located on the first floor and accept bills only, no change at this time. Wireless printing is now available using an online account or your SCF OneCard. Limited library access and resources are available for Corporate and Community Development students and community patrons.
The library catalog and online resources are available at scf.edu/Library.
To log into the virtual library, use your G00# as the UserID and the last four digits of the G00# as the Library PIN.
Food and drink are permitted in both library locations.
Bradenton: The Library Café has coffee and snacks that may be brought into the Library (building 8).
Venice: The foyer of the Library (building 300) serves as the Campus Art Gallery and also houses several classrooms.
Please call (941) 752-5305 at SCF Bradenton, (941) 408-1435 at SCF Venice or use CHAT at askalibrarian.org/scfms for questions.
Middle and High School Programs and Opportunities
The SCF Career Pathways Associate in Science (A.S.) degree program is a four-year program of education and training that begins in high school with acceptance into the program at the completion of the 10th grade. Prescribed course work in the 11th and 12th grades leads to a high school diploma and admission into one of the Career Pathways A.S. degree programs at SCF. At this stage, an SCF Career Pathways student will undertake advanced technical work in addition to completing general education requirements.
Throughout the SCF Career Pathways program, students will have many unique and diverse opportunities to investigate and pursue real-life work experiences and career opportunities. Career Pathways students will have the opportunity to shadow professionals in the career area they are studying. Successful completion of an SCF Career Pathways curriculum leads to the awarding of an A.S. degree. The student then is prepared for entry into an important career in the local community.
The College Enrichment Program is designed to provide an opportunity for qualified high school students to enroll in degree credit courses. Credits earned will apply toward an associate degree but may only be applied toward high school credit with high school approval. Students are responsible for all college-related costs, which include tuition, fees and books.
College Reach-Out Program (CROP)
The College Reach-Out Program (CROP) is a statewide program designed to increase the number of low-income students successfully completing a postsecondary education. The primary objective of CROP is to strengthen the educational motivation and preparation of low-income middle and high school students who otherwise would be unlikely to seek a postsecondary education without special support and recruitment efforts. The program recruits students and provides them with academic enrichment activities as well as career and personal counseling. CROP is funded through a grant from the Florida Department of Education. SCF provides a cash and in-kind match.
During the academic year, CROP programs are directed by site coordinators who serve as mentors at schools in Manatee and Sarasota counties. Programs include motivational speakers, study-skill strategies, choosing a college, financial aid information, college tours, career information, cultural activities, college requirements, field trips, career development activities and FCAT/SAT/ACT/PERT preparation. CROP offers selected students an opportunity to reside on a university campus during the summer.
CROP students who choose to attend SCF are eligible for CROP and Summer Bridge Program scholarships.
Dual Enrollment allows qualified high school students to enroll in selected courses that count toward high school credit and the associate degree. All courses taken through the dual enrollment program must appear on the high school transcript. Most tuition and associated college costs are waived. Students interested in the dual enrollment program at SCF should contact their high school guidance counselor for information and to obtain the necessary application and early college approval form. All documentation and testing must be submitted by the posted deadline in the academic calendar each term.
Early Admissions is a form of dual enrollment wherein eligible high school students enroll at SCF on a full-time basis. Students must have completed six terms of high school credit, including studies undertaken in the ninth grade, and enroll in courses that count toward high school credit and the associate degree. Most tuition and associated college costs are waived. Students interested in the early admissions program at SCF should contact their high school guidance counselor to obtain the necessary application and approval form. All documentation and testing requirements must be completed and submitted by the posted deadline in the academic calendar each term.
Summer Bridge Program
The Summer Bridge Program serves selected low-income high school seniors from Manatee and Sarasota counties.
The goal of the program is to transition these students to college success by having them begin their college experience during the summer following their senior year. Students get a jump-start by completing two courses before the Fall term begins.
Each student receives a Summer Bridge Program scholarship valued at more than $800. Upon completion of the program, students will have earned three to six college credits and, if necessary, completed a college preparatory reading class. In addition, students are supported and guided by staff throughout their pursuit of a degree from SCF.
Technical Articulation Opportunities
SCF offers diverse opportunities for students to pursue course work toward Certificate and Associate in Science degree programs in conjunction with local technical institutes and area high schools. More information may be obtained about these programs by contacting the office of career and technical education at 941-363-7205.
Student Code of Conduct
I. General Expectations of Student Behavior
State College of Florida (SCF) is dedicated to the advancement of knowledge and learning and has a concern for the development of responsible personal and social conduct. The College’s mission includes maintaining high standards to foster a climate of excellence; providing opportunity and access for all; and creating a supportive, safe, personalized environment for maximum student achievement. Sharing responsibility for this mission, students and College personnel are joined in a voluntary College community.
Each student, by applying to and registering for classes at SCF, assumes an obligation to conduct herself/himself in a manner compatible with the College’s function as an educational institution and obey the laws enacted by federal, state and local governments. Furthermore, a student assumes the responsibility for becoming familiar with and abiding by the general rules of conduct published in the College Catalog, the Student Handbook and Planner and other College publications. Violation of any student rules of conduct may lead to disciplinary warning, probation, restitution, suspension, dismissal, or other appropriate and authorized penalty.
SCF expects its students to be mature and responsible citizens at all times and in all places. Whether on or off campus at any time, if the student’s conduct or dress is in violation of local, state or federal law; is a public nuisance or deemed improper and/or detrimental to the College; that student may be subject to disciplinary action as stated in SCF Procedure 4.10.01: Disciplinary Proceedings for Violation of Standards of Student Behavior.
Students are expected to respect the rights and welfare of other members of the College community and its guests. This College recognizes that a thoughtful and reasoned search for the truth can be conducted only in an atmosphere that is free of intimidation and coercion. As such, violence, the threat of violence, disruption to the learning process and intimidation are unacceptable to the College community.
In summary, students are expected to assume full responsibility for their behavior and will be held accountable for their individual and/or collective actions.
II. Academic Ethics
SCF expects all members of the College community to conduct themselves in a manner befitting the tradition of honor and integrity. They are expected to assist the College by reporting suspected violations of academic integrity to appropriate faculty and/or administrative staff.
These guidelines define a context of values for individual and institutional decisions concerning academic integrity. It is every student’s responsibility to become familiar with the standards of academic ethics at the College. Claims of ignorance, unintentional error, or academic or personal pressures are not sufficient reasons for violations.
The following is a partial list of the types of behavior that breach the College academic ethics guidelines and are therefore unacceptable: plagiarism, cheating on examinations, forgery, sabotage, unauthorized collaboration or falsification of information. Attempts to commit such acts fall under the term “academic dishonesty” and are subject to penalty.
No set of guidelines can define all possible types or degrees of academic dishonesty; thus, the aforementioned behaviors should be understood as examples of infractions rather than an exhaustive list. Individual faculty members and the vice president of academic affairs and his/her academic administrators will continue to judge each case according to its particular circumstance.
Conflict Resolution Procedure: Students who feel they have been penalized erroneously for an academic ethics infraction or think that the sanction imposed is inappropriate may, within 10 business days of notification of academic sanction, appeal the matter through Procedure 4.14.01; Student Request for Conflict Resolution as Related to Academic Matters.
For a complete copy of Procedure 4.14.01 and guidance on how to proceed with the resolution, students should seek the advice of a student services advisor who acts in the capacity of student advocate for complaint/conflict resolution matters.
III. Computer Ethics
A) Computing Facilities
It is the policy of SCF to maintain the best possible computing facilities for as many users as possible. These facilities include large and small systems, communications networks and personal computers, as well as software, files and data. It is the College’s position that, while computers may enhance our abilities to communicate and modify the means by which we do so, the basic ethics and rights of privacy and ownership of property must be maintained. All users are expected to maintain professionalism and honesty in posts to any social media outlet. Since the computing facilities are available to and used by all segments of the College community, each computer user must act responsibly to maintain and protect the rights of others.
It is the responsibility of the computer user to determine specific conditions to use and to obtain required authorization in advance of any use. Use only those computing and information technology resources for which you have authorization, and under no circumstances allow another to login or otherwise represent themselves as you by the use of those credentials.
Examples of misuse of computing facilities include, but are not limited to:
- Violating an individual’s right to privacy
- Using profanity, obscenity or language offensive to another user
- Reposting personal communications without the author’s prior consent
- Disconnecting computer equipment
- Removing or changing files, stored on the hard drive of a personal computer, which were intended to be used but not modified by the users
- Sending inappropriate email messages to other people
- Breaking into someone else’s computer account
- Giving one’s personal password to a friend
- Using someone else’s computer account
- Trying a password with someone else’s user ID to see if it works
- Writing a program that attempts to find other people’s passwords
- Installing a program designed to bypass system security
- Connecting monitoring equipment to the College’s computer network
- Making a copy of a copyrighted computer program
- Running a program intentionally designed to slow down the computer
- Using College computers to play games
- Violating state or federal laws relating to computer use
- Using a College computer for business, financial gain, commercial or illegal activity
- Using a computer in someone else’s office without permission.
The information technology services department regularly monitors all computer systems usage. When there is an indication of abuse that interferes with the proper functioning of the system or impinges on another user’s rights, information technology staff conducts an in-depth investigation. This can necessitate accessing a user’s files to gather evidence or to protect the system for their users. Findings of each investigation are forwarded to the campus department of public safety and security for follow-up action.
Any member of the College community found using information resources for unethical and unacceptable practices has violated this policy and is subject to disciplinary proceedings including the suspension of system privileges, expulsion from school, termination of employment, and/or legal action as may be appropriate.
Anyone who knows or suspects that he/she has been the victim of unethical computer conduct, or who observes a violation of the computer ethics code, should report such incidents to the campus department of public safety and security.
Although members of the community have an expectation of privacy, if a user is suspected of violating this policy, his or her right to privacy may be superseded by the College’s requirements to protect the integrity of information technology resources, the rights of all users and the property of the College. The College, thus, reserves the right to examine material stored on or transmitted through its facilities if there is cause to believe that the standards for acceptable and ethical use are being violated by a member of the college community.
Instances of abuse can result in civil and/or criminal proceedings.
B) Online-based Instruction
Students are expected to observe acceptable classroom behavior, which is behavior that fosters an atmosphere of learning, free and open exchange of thought, and respect for the professor and classmates within the learning environment. All enrolled students in SCF courses are responsible for their conduct in the online classroom. To maintain the integrity of our institution, expectations are that behavioral standards are the same for the online classroom as they are in the face-to-face classroom. Freedom of speech and expression is valued in the academic setting, and equally valued is appropriate use of the College computer system and information technology. In accordance with the acceptable standards of behavior described in the SCF comprehensive Student Code of Conduct, online students will also adhere to the expected standards set forth below. Expectations include, but are not limited to, the following:
1. Access the learning management system and College courses only for lawful purposes.
2. Respect the privacy of other members of the class and other students.
3. Respect the diversity of opinions among the instructor and members of the class, and communicate to them in a courteous manner.
4. No use of threatening, harassing, sexually explicit language or discriminatory language, or conduct that violates state or federal law or SCF policy on sexual harassment or discrimination will be tolerated.
5. No unauthorized posting or transmitting sexually explicit images or other content that is deemed by any administrator, supervisor or instructor of an online course to be offensive will be tolerated.
6. No disruptive behavior online or off-line will be tolerated.
7. Electronic communication consisting of ALL CAPS, large font or bold print may be considered unprofessional and a form of verbal abuse.
General guidelines that online student should follow include:
• Use proper language in all communications.
• Harassment of any type will not be tolerated.
• No jokes, insults or threats of an offensive nature.
• Do not use ALL CAPITAL letters in your writing.
All SCF students enrolled in online instruction are subject to the same consequences of violations of College policy and disciplinary sanctions that are outlined in the SCF Student Code of Conduct.
Conflict Resolution Procedure:
Through College Procedure 4.10.01; Disciplinary Proceedings for Violation of Standards of Student Behavior, students who are alleged to have violated a College computer ethics code(s) will be given the opportunity to be informed of the allegation(s), and subsequently the opportunity to refute the allegation(s), and make any statements or provide any evidence or mitigating circumstances related to the allegation(s).
For a complete copy of Procedure 4.10.01 and guidance on how to proceed with the resolution, students should seek the advice of a student services advisor who acts in the capacity of student advocate for complaint/conflict resolution matters.
IV. Standards of Behavior for Students, Visitors and Organizations
To ensure a desirable relationship with the community as well as the protection of all students, visitors and organizations, certain campus regulations have been established. Students applying, registering and enrolling in any of the College’s courses or programs are bound by all campus regulations, which are essential to the effective, lawful, moral and orderly educational process. All campus regulations and codes of conduct are applicable to all students of the College; all persons engaged in employment either on the campus or on other property used for educational purposes by the College, all visitors, licensees, organizations and invitees.
A. Examples of Prohibited Conduct
Examples of student behavior that are prohibited include, but are not limited to, the following:
1. Any activity on the part of any individual or group that causes disruption or interference with the operation of the College.
Disruption or interference with the regular operation of the College includes, but is not limited to: classroom disruption; the occupation of any building or campus area for the purpose of disruption or interference; prevention or attempt to prevent the entrance or exit of students, faculty, administrators or public safety officers in situations relating to the regular operation of the College; or interference with scheduled interviews for employment, college transfer or military careers.
2. Participation in a campus demonstration that unreasonably disrupts the normal operations of the College and infringes upon the rights of other members of the College community; leading or inciting others to disrupt scheduled and/or normal activities within any campus, building or area; intentional obstruction that unreasonably interferes with freedom of movement, either pedestrian or vehicular, on campus.
3. Harassment of a student or students, faculty, staff, administrative officers or the College as an institution by student or students, or by a nonstudent or nonstudents. Harassment includes any threat, in any way expressed or implied, to the person or property, or an obstruction or attempted obstruction of any individual’s authorized movement on the campus. The threat mode may include, but is not limited to, in-person interactions and electronic communications through social media outlets.
4. The display of any inflammatory or incendiary signs, posters or banners; or the distribution of literature proposing any actions heretofore or hereafter prohibited.
5. No firearms of any kind (including pellet, handguns and rifles), explosives (including firecrackers and fireworks), live ammunition of any kind, obnoxious bombs or any weapons already designated as illegal by city, town, county, state or federal ordinance or law may be brought, possessed or used on the campus. Duly authorized peace officers are an exception.
6. Possession, transportation and/or the use of any illegal drug on the campus, in any off-campus housing sanctioned by the College, at any College-related or -sponsored activity or at other locations as may be provided by law. No person who may appear to be under the influence of an illicit drug(s) is allowed on the campus or permitted to participate in any College-related or -sponsored activity.
7. Alcoholic beverages brought, possessed or consumed on campus, in any off-campus housing sanctioned by the College, at any College-related or -sponsored activity or at other locations as may be provided by law. No person who may appear to be intoxicated is allowed on the campus or permitted to participate in any College-related or-sponsored activity. Drunkenness or intoxication (as defined in 34 Code of Federal Regulation Section 86.100 Subpart B-Institutions of Higher Education) is prohibited on campus, in any off-campus housing sanctioned by the College, or at any College-related or -sponsored activity.
8. The forced consumption of liquor or drugs for the purpose of initiation to or affiliation with any organization.
9. Gambling of any kind.
10. Unauthorized use of the College’s duplicating or reproduction equipment or public address systems. Authorization for such use may be granted only by the College president or designee.
11. Any and all official information related to the College and its operation shall be transmitted to news media only through the College’s office of public affairs and marketing. Arrangements for reporters and/or radio or television station representatives to report or televise events on the campus shall be made only by the office of public affairs and marketing. Any other arrangements are unauthorized and the College reserves the right to bar (or remove) from the campus unauthorized news media representatives.
12. Defacing, damaging or maliciously destroying any College, faculty, staff or student property.
13. All students are required to obtain and carry a College identification card (ID) at all times and to present it upon request to any public safety and security officer or faculty/staff member. Other identification must be shown if such a request is made and the person questioned does not have an ID card in his/her possession. ID cards are to be surrendered upon termination for any reason. Loss of an ID card is to be reported immediately to the public safety and security office.
14. Disorderly or unlawful behavior on the campus. Additionally, a student’s conviction of a misdemeanor or felony committed on or off campus shall be subject to disciplinary action as set forth in Procedure 4.10.01; Disciplinary Proceedings for Violation of Standards of Student Behavior.
15. Reckless or intentional actions that endanger the mental or physical health of students, faculty or staff.
16. Furnishing false information to the College with the intent to deceive.
17. Any violation of federal or state criminal statutes, respective county and city ordinances and all College and SCF District Board of Trustees rules and regulations will result in disciplinary proceedings.
18. Any type of sexual misconduct on any SCF campus or at any officially sponsored off-campus event.
19. Issuing bad checks to the College, The SCF Store, or any College ancillary services.
20. In accordance with Florida statutes, it is unlawful for any person operating or occupying a motor vehicle on a street or highway to operate or amplify the sound produced by a radio, tape player, or other mechanical sound-making device or instrument from within the motor vehicle so that the sound is:
a. Plainly audible at a distance of 100 feet or more from the motor vehicle; or
b. Louder than necessary for convenient hearing by persons inside the vehicle in areas adjoining churches, schools or hospitals.
21. All visitors with motor vehicles are required to obtain a temporary parking permit from the department they are visiting. Visitors having legitimate business on the campus must present a photo identification when applying for visitors’ parking. The visitor’s vehicle must be parked in the designated visitors’ spaces. Visitors not having legitimate business on the campus will be refused parking permits and will be requested to leave the campus.
22. Visitors, upon request by a campus security officer or College administrator, are required to provide a picture identification, ideally a driver license. Failure to do so could result in such visitor being considered a trespassee and subject to arrest.
23. Failure to respond to an administrative summons will result in a disciplinary sanction.
The administration has the obligation to cooperate with all police authorities. When the protection of life and property and the regular, orderly operation of the College require it, the assistance of these agencies will be requested as a matter of policy. The SCF District Board of Trustees reserves the right to forbid the establishment of an SCF chapter of any club, society or other organization whose members have damaged property, interrupted the normal holding of classes, interfered with the rights of others, disrupted operation of the College, or violated any component of the Code of Conduct.
Examples of student behavior that are prohibited include, but are not limited to, the following: conduct are published in the Student Handbook and Planner and other College publications, including SCF Procedure 4.10.01: Disciplinary Proceedings for Violation of Standards of Student Behavior.
Conflict Resolution Procedure:
Through College Procedure 4.10.01; Disciplinary Proceeding for Violation of Standards of Student Behavior, students who are alleged to have violated a College behavioral Code of Conduct will be given the opportunity to be informed of the allegation(s), and subsequently the opportunity to refute the allegation(s), make any statements, or provide any evidence and/or mitigating circumstances related to the allegation(s).
For a complete copy of Procedure 4.10.01, and guidance on how to proceed with the resolution, students should seek the advice of a student services advisor who acts in the capacity of student advocate for complaint/conflict resolution matters.
B. Prohibited Harassment and Nondiscrimination (SCF Procedure 2.44.01)
SCF is committed to providing an educational and working environment free from sexual harassment and/or harassment and discrimination based on such factors as race, color, sex, age, genetic information, religion, national origin/ethnicity, disability, marital, veteran status or sexual orientation. SCF strongly disapproves of and will not tolerate harassment or discrimination of its employees or students by coworkers or fellow students. SCF also will attempt to protect its employees and students from harassment or discrimination by nonemployees and nonstudents.
“Harassment” includes, but is not limited to: online, verbal, physical and visual conduct that creates an intimidating, offensive or hostile working or education environment or that interferes with work performance or educational opportunities. Some examples include racial slurs, ethnic jokes, posting of offensive statements, posters or cartoons or other similar conduct. Sexual harassment includes solicitation of sexual favors, unwelcome sexual advances or other verbal, visual or physical conduct of a sexual nature.
“Discrimination” means exclusion from participation in, or denial of the benefits of, any public education program or activity, or in any employment condition or practice conducted by a public educational institution that receives or benefits from federal or state financial assistance on the basis of race, color, sex, age, religion, genetic information, national origin, ethnicity, disability, marital status, sexual orientation, or any other factor prohibited under applicable federal, state and local civil rights laws, rules and regulations.
Every complaint of harassment or discrimination that is reported to a College official shall be investigated thoroughly, promptly and in a confidential manner. In addition, SCF will not tolerate retaliation against any employee or student for making a complaint about sexual harassment or other forms of harassment or discrimination covered by this procedure. If harassment or discrimination of employees or students is established, SCF will discipline the offender. Disciplinary action for a violation of this policy can range from verbal or written warnings up to and including dismissal from the College, depending upon the circumstances. With regard to acts of harassment or discrimination by nonemployees or nonstudents, the College will take appropriate corrective action according to the particular circumstances involved. Click here to review the complete SCF Procedure 2.44.01 - Prohibited Harassment and Nondiscrimination.
C. Prohibitation of Hazing
The College shall not tolerate hazing, as defined below, at or on any College property or at any College-sponsored or College-affiliated event, regardless of its location.
“Hazing” means any action or situation which recklessly or intentionally endangers the mental or physical health or safety of a student for purposes including, but not limited to, initiation or admission into or affiliation with any organization operating under the sanction of the College, hereafter referred to as a “College organization.” Hazing includes, but is not limited to, pressuring or coercing the student into violating state or federal law, any brutality of a physical nature, such as whipping, beating, branding, exposure to the elements, forced consumption of any food, liquor, drug or other substance, or other forced physical activity which could adversely affect the physical health or safety of the student, and also includes any activity which would subject the individual to extreme mental stress, such as sleep deprivation, forced exclusion from social contact, forced conduct which could result in extreme embarrassment, or any other forced activity which could adversely affect the mental health or dignity of the student. Hazing does not include customary athletic events or other similar contests or competitions or any activity or conduct that furthers a legal and legitimate objective.
This prohibition of hazing shall apply to students and to College organizations and clubs, including acting through other persons associated with a College organization or club who are not students.
Penalties for hazing shall be administered in accordance with College policies and procedures related to student disciplinary actions; subject, however, to any limitations or additional penalties contained in Subsection 1006.63, F.S.:
In the case of an organization/club which authorizes hazing in blatant disregard of such rules, penalties may also include rescission of permission for that organization to operate on campus property or to otherwise operate under the sanction of the College.
All penalties imposed under the authority of the College shall be in addition to any penalty imposed for violation of any of the criminal laws of this state or for violation of any other rule of the institution.
It is not a defense to a charge of hazing that the consent of the victim had been obtained, the conduct or activity was not part of an official organizational event or was not otherwise sanctioned or approved by the organization, or the conduct or activity was not done as a condition of membership.
D. Children on Campus
Students who are parents, or who assume a parental role, have the responsibility to arrange suitable care for their children while they attend class, labs or study areas. SCF does not have child care accommodations. Students are not permitted to bring children to class, nor should children be left unattended in halls, building offices or on campus. The College reserves the right to protect the safety and welfare of unattended children.
E. Mobile/Smart Device Etiquette
The use of mobile devices (cell phones, beepers, tablets and other smart devices) in the classroom is determined by the faculty member’s mobile device use guidelines for that particular class. Each faculty member determines the acceptable use of mobile devices in the classroom, from requiring the device be turned off to allowing the use of mobile devices in classroom projects. Adhere to the expectations communicated by the faculty member for that course.
F. Pets on Campus
Pets are not permitted at any SCF campus. Service animals are permitted and must be registered with the disability resource center. Service animals are defined as dogs that are individually trained to do work or perform tasks for people with disabilities. Specific guidelines are outlined in the U.S. Department of Justice, Civil Rights Division, Disability Rights Section ADA Service Animal Policy: http://www.ada.gov/service_animals_2010.pdf.
Florida wildlife can be seen on all SCF campuses. The department of public safety and security is responsible for enforcing state wildlife regulations. For safety reasons, fishing is not allowed at any property.
G. Wheeled Motorized Traffic
Bicycles shall not be ridden on the sidewalks between or around campus buildings. All bicycles shall be walked from the parking lot areas to the approved sites designated for bicycle storage. No skateboards, roller skates or other such roller-equipped means of transportation (i.e. scooters) will be allowed on the sidewalks between and around campus buildings.
H. Tobacco-Free Campus Policy
In keeping with SCF’s longstanding commitment to the health and well-being of students, employees and visitors, SCF has a tobacco-free campus policy. Tobacco use is not allowed on campus grounds, parking lots, SCF-sponsored off-campus events and within SCF-owned vehicles. The use of all types of tobacco and tobacco-like products is prohibited, including smoked and smokeless tobacco, other smoke-able products and electronic cigarettes. This policy applies to all students, employees and visitors of SCF.
I. Religious Observances
Pursuant to F.S. 1002.21; 1006.53; 1001.61, SCF shall attempt to reasonably accommodate the religious observance, practice and belief of individual students in regard to admissions, class attendance and the scheduling of examinations and work assignments. Students must provide the instructor(s) with advance notification of the purpose and anticipated length of any absence. At that time, the instructor and the student will agree upon a reasonable time and method to make up any work or tests missed. Students who believe that they have been unreasonably denied an educational benefit due to religious belief or practices may seek redress by contacting the office of the vice president of student affairs or the College equity officer/human resources.
V. Student Discipline
The vice president of student affairs is designated as the staff member of the College having primary responsibility for the administration of student discipline. Deliberate care shall be taken to ensure that students receive fair and equitable treatment under due process.
Degrees of Disciplinary Sanctions:
The following are the degrees of disciplinary sanctions which may be imposed for violation of any Student Code of Conduct.
- Apology – A written statement of regret written by the individual or group and approved by the vice president of student affairs.
- Warning – A written or verbal notice to the student that continuation or repetition of a specified conduct will be cause for further disciplinary action.
- Censure – A written reprimand to the student for violation of a specified regulation.
- Disciplinary Probation – A written reprimand and warning to the student for a repetition of violations as grounds for more serious disciplinary action; also may include exclusion from participation in student privileges or extracurricular College activities, or temporary/permanent loss of privilege or use of designated College facilities for a specified time as set forth in the notice of disciplinary probation.
- Removal from College-sponsored Housing – A temporary or permanent exclusion from any College-sponsored housing accommodations without reimbursement of any type of housing allowance, or a mandatory room charge.
- Restitution – Reimbursement for damage to or misappropriation of property. Reimbursement may take the form of appropriate service to repair or otherwise compensate for damages.
- Suspension – Exclusion from classes and other student privileges or activities as set forth in the notice of suspension pending final determination of an alleged violation.
- Expulsion – Termination of student status for a definite period of time. At the end of this period of expulsion, the student is eligible to apply to the College for consideration for readmission.
- Dismissal – Permanent termination of student status. A notification shall appear on the College record.
VI. Student Complaint/Conflict Resolution Policies and Procedures
SCF provides an appropriate means to resolve conflicts or complaints concerning College rules, procedures and/or course policies at the lowest possible level.
Complaints may be brought to the attention of faculty and management with the assurance that they will be considered in a fair and equitable manner. Specific policies and procedures are available that provide an informal and formal, nonadversarial in-house means of addressing conflicts and/or complaints.
A student may request due process in such instances where the student perceives an inequity concerning his or her academic standing, or where his or her academic rights and/or freedoms have been violated, or where the academic/administrative regulations of the College are believed to have been inappropriately interpreted or applied.
The following due process procedures should be utilized in resolving complaints or conflicts.
Location of Resolution Policy/Procedure
Where to Start – Specific Offices
DBOT Procedure 4.14.01
Department Chair/Program Manager or Advising Services
Accommodations – Disabilities
DBOT Procedure 1.42.02
Disability Resource Center or 504 Coordinator/Human Resources
Administrative Policies/ Procedures
DBOT Procedure 4.14.02
Advising Services or VP, Student Affairs
DBOT Procedure 4.01.01
Admissions or VP, Student Affairs
Children on Campus
Student Life or VP, Student Affairs
Computer Access/Operational Issues
Faculty or ITS Help Desk
Course Scheduling Issues
DBOT Procedure 4.15.01
Advising Services or Disability Resource Center
Student Handbook/Planner/ College Catalog
Advising Services or Educational Records
Due Process Questions/ Concerns
Financial Aid Standards of Satisfactory Academic Progress
Student Handbook/PlannerCollege Website/College Catalog
Financial Aid – Student Loan Ombudsman
U.S. Department of Education Office of Ombudsman firstname.lastname@example.org
DBOT Procedure 4.01.03
Educational Records or VP, Student Affairs
Harassment and/or Discrimination
DBOT Procedure 2.44.01
Public Safety & Security, VP, Student Affairs or College Equity Officer/Human Resources
DBOT Rule 4.16
Public Safety & Security, VP, Student Affairs or College Equity Officer/Human Resources
Military Activations/ Withdrawals
|Student Handbook/Planner/ College Catalog
Motor Vehicle Theft/Damage
Public Safety & Security
Pets on Campus
Student Life or VP, Student Affairs
Privacy of Educational Records (FERPA)
Student Handbook/Planner/ College Catalog
Advising Services or VP, Student Affairs
Florida Statutes 1002.21; 1006.53; 1001.64
Advising Services, Student Life, VP, Student Affairs or College Equity Officer/Human Resources
Residency Requirements for Tuition Purposes
|Florida Statutes, Chapter 1009.21
Admissions or Educational Records
|Student Assistant Employment
Career Resource Center
Title IX (Gender Equity) Concerns
College Equity Officer/Human Resources
Traffic Rules and Parking Regulations
Transfer Credit Evaluations
Violations – Athletic Substance and Drug Abuse Policy
Athletic Department or VP, Student Affairs
Violations – Student Code of Conduct
DBOT Procedure 4.10.01
Public Safety & Security or VP, Student Affairs
Weapons Law Violation
Florida Statutes, Chapter 790,
Weapons and Firearms
Public Safety & Security
SCF does not discriminate on the basis of race, color, religion, national origin, gender, sexual orientation, disability, age, genetic information, marital or veteran status in any of its educational programs, services or activities including admission and employment. Perceived discrimination based on any of these protected classes may be used as a basis for a complaint.
For guidance on how to proceed with the resolution of a conflict, students should seek the advice of a student services advisor who acts in the capacity of student advocate for complaint/conflict resolution matters.
Traffic Rules and Regulations
The following rules and regulations are in effect 24 hours a day and pertain to all students (full-time, part-time, day or evening) and faculty and staff driving vehicles on campus. These rules have been established for the benefit of each student and employee and are approved by the Student Government Association, the College administration and SCF Board of Trustees. These rules and regulations are established and enforced in order to avoid confusion and danger in parking lots. All parking and traffic, including Student Court, are under the supervision of the vice president of student affairs.
- All motorized vehicles parked at SCF must bear a decal. Decals must be prominently displayed in the rear window. Visitors must use spaces designated for visitors.
- Parking decals for students are valid for two academic years August through July.
- All vehicles of faculty and staff of SCF must bear an appropriate hang tag. Hang tags are obtained from the office of public safety.
- Temporarily disabled students may apply for a special identification for their vehicles from the office of public safety. Identifications are issued for a specific time period. In order to park in spaces designated for “handicapped,” a physically disabled person, by state law, must display the disabled parking permit issued by the county tag office. The permit must be attached to the Florida license plate or placed appropriately on the rear-view mirror.
- The College assumes no responsibility for injury to persons or damages to a vehicle or its contents at any time it is operated or parked on campus.
- All cars must be off the parking lot by 11 p.m. unless authorized by public safety and security personnel.
Parking Violation Penalties
The student will be held responsible and penalized for the following infractions: improperly parked in handicapped space or blocking handicapped ramp; parking in undesignated areas, blocking traffic, parking in no parking area or parked over line; no current SCF decal, improper decal or no decal showing; parked in reserved or visitors space or parked in a motorcycle pad; moving violations (must attend Student Court) that include driving recklessly, driving against flow of traffic, failure to have vehicle under control, speeding in excess of 10 mph, driving on a surface other than paved or failure to stop at a stop sign; drag racing (to be reported to Sheriff ‘s office), parking violation, court action. Fine amounts are included in “Cost and Fee Information .”
Violation Payment Procedure Process
- All persons ticketed for parking violations may make payments in person or mail payment by check or money order to the SCF cashier within 10 business days of receiving the ticket. SCF is not responsible for cash payment if mailed.
- A student may appeal a citation by filing a parking violation appeal form within 10 business days from the date of violation (indicating a desire to appear before the College Student Court).
- A student who fails to do either 1 or 2 above will be sent a first notice to pay the fine.
- Any student who has not cleared a violation within 10 business days will be notified that the violation has been sent to the vice president of student affairs for such action as is deemed necessary.
- The vice president of student affairs or a designated representative will take one of the following actions:
- Send a notice to appear before the vice president of student affairs to explain the inaction.
- Tag records notifying the College that the student owes a fine and cannot register for another term or receive a transcript until the fine is paid.
- Any person who alleges being unjustly ticketed and wishes to appeal a violation shall file a parking violation appeal form. Appeal forms can be picked up at the department of public safety and the cashiering and fee payment offices.
- The appeal will be adjudicated based on the current regulations. The College Student Court reserves the right to determine the guilt or innocence of the defendant and to set the amount of the fine within the limits set forth in the regulations. The decision of the College Student Court is final.
College Student Court
The College Student Court reserves the right to determine the guilt or innocence of the defendant and to set the amount of the fine if found guilty within the limits as set in the regulations. The College Student Court selects a meeting date and time. Procedures for payment of violations:
- A student may pay fines in person in the cashier’s office in student services or make payment (check or money order) by mail within ten (10) business days from date of violation.
- A student may register for Traffic Court within ten (10) business days from the date of the violation indicating a desire to appear before the Student Court.
- A student who fails to do either (1) or (2) above will be sent a notice to pay the fine.
- The SCF cashiering and fee payment office will place a hold on a record of any student who has not cleared a violation within 10 business days to indicate the student owes a fine and cannot register for another term or receive a transcript until the fine is paid.
Notification of Rights under Family Educational Rights and Privacy Act (FERPA) for Postsecondary Institutions
The Family Educational Rights and Privacy Act (FERPA) afford eligible students certain rights with respect to their education records. (An “eligible student” under FERPA is a student who is 18 years of age or older or who attends a postsecondary institution.) These rights include:
1. The right to inspect and review the student’s education records within 45 days after the day State College of Florida (SCF) receives a request for access. A student should submit to the campus educational records office, a written request that identifies the record(s) the student wishes to inspect. The College official, or designee, will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the College official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
2. The right to request the amendment of the student’s education records that the student believes is inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA.
A student who wishes to ask the College to amend a record should write the College official responsible for the record, clearly identify the part of the record the student wants changed, and specify why it should be changed.
If the College decides not to amend the record as requested, the College will notify the student in writing of the decision and the student’s right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
3. The right to provide written consent before the College discloses personally identifiable information (PII) from the student’s education records, except to the extent that FERPA authorizes disclosure without consent.
The College discloses education records without a student’s prior written consent under the FERPA exception for disclosure to school officials with legitimate educational interests. A school official is a person employed by the College in an administrative, supervisory, academic, research, or support staff position (including law enforcement unit personnel and health staff); a person serving on the board of trustees; or a student serving on an official committee, such as a disciplinary or grievance committee. A school official also may include a volunteer or contractor outside of the College who performs an institutional service or function for which the school would otherwise use its own employees and who is under the direct control of the school with respect to the use and maintenance of PII from education records, such as an attorney, auditor, or collection agent or a student volunteering to assist another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities for the College.
Upon request, the College also discloses education records without consent to officials of another school in which a student seeks or intends to enroll or is already enrolled.
4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the College to comply with the requirements of FERPA. The name and address of the office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW Washington, DC 20202
See the list below of the disclosures that postsecondary institutions may make without consent.
FERPA permits the disclosure of PII from students’ education records, without consent of the student, if the disclosure meets certain conditions found in §99.31 of the FERPA regulations. Except for disclosures to school officials, disclosures related to some judicial orders or lawfully issued subpoenas, disclosures of directory information, and disclosures to the student, §99.32 of FERPA regulations requires the institution to record the disclosure. Eligible students have a right to inspect and review the record of disclosures. A postsecondary institution may disclose PII from the education records without obtaining prior written consent of the student –
- To other school officials, including teachers, within the College whom the College has determined to have legitimate educational interests. This includes contractors, consultants, volunteers, or other parties to whom the school has outsourced institutional services or functions, provided that the conditions listed in §99.31(a)(1)(i)(B)(1) - (a)(1)(i)(B)(2) are met. (§99.31(a)(1))
- To officials of another school system or institution of postsecondary education where the student seeks or intends to enroll, or where the student is already enrolled, if the disclosure is for purposes related to the student’s enrollment or transfer, subject to the requirements of §99.34. (§99.31(a)(2))
- To authorized representatives of the U.S. comptroller general, the U.S. attorney general, the U.S. secretary of education, or state and local educational authorities, such as a state postsecondary authority that is responsible for supervising the college’s state-supported education programs. Disclosures under this provision may be made, subject to the requirements of §99.35, in connection with an audit or evaluation of federal- or state-supported education programs, or for the enforcement of or compliance with federal legal requirements that relate to those programs. These entities may make further disclosures of PII to outside entities that are designated by them as their authorized representatives to conduct any audit, evaluation, or enforcement or compliance activity on their behalf. (§§99.31(a)(3) and 99.35)
- In connection with financial aid for which the student has applied or which the student has received, if the information is necessary to determine eligibility for the aid, determine the amount of the aid, determine the conditions of the aid, or enforce the terms and conditions of the aid. (§99.31(a)(4))
- To organizations conducting studies for, or on behalf of, the school, in order to: (a) develop, validate, or administer predictive tests; (b) administer student aid programs; or (c) improve instruction. (§99.31(a)(6))
- To accrediting organizations to carry out their accrediting functions. ((§99.31(a)(7))
- To parents of an eligible student if the student is a dependent for IRS tax purposes. (§99.31(a)(8))
- To comply with a judicial order or lawfully issued subpoena. (§99.31(a)(9))
- To appropriate officials in connection with a health or safety emergency, subject to §99.36. (§99.31(a)(10))
- Information the school has designated as “directory information” under §99.37. (§99.31(a)(11))
- To a victim of an alleged perpetrator of a crime of violence or a non-forcible sex offense, subject to the requirements of §99.39. The disclosure may only include the final results of the disciplinary proceeding with respect to that alleged crime or offense, regardless of the finding. (§99.31(a)(13))
- To the general public, the final results of a disciplinary proceeding, subject to the requirements of §99.39, if the school determines the student is an alleged perpetrator of a crime of violence or non-forcible sex offense and the student has committed a violation of the school’s rules or policies with respect to the allegation made against him or her. (§99.31(a)(14))
- To parents of a student regarding the student’s violation of any federal, state, or local law, or of any rule or policy of the school, governing the use or possession of alcohol or a controlled substance if the school determines the student committed a disciplinary violation and the student is under the age of 21. (§99.31(a)(15))
Directory information means information contained in a student’s educational record that generally would not be considered harmful or an invasion of privacy if disclosed. Under the terms of FERPA, SCF has established the following as directory information.
- Student name
- Degree of study
- Participation in officially recognized FCSAA activities
- Weight and height of members of athletic teams
- Terms of attendance
- Degrees and awards received
Although the above directory information may be available for release, SCF does not routinely release such information to third parties. The Act states that each student has the right to inform the College that any or all the information is not to be released as requested by the student. The College will honor the student’s request to restrict the release of directory information as stated previously. To withhold directory information, a student should notify the educational records office in writing prior to the drop/add period each term and complete the Directory Disclosure Release Authorization form available in the educational records office on either campus. The status of disclosure at the last registration period is binding and all records will be noted “confidential” until the status is changed by the student. No information will be released without prior written consent of the student.
Nondirectory information is personally identifiable information such as grades, transcripts, GPA and academic standing. SCF does not release this information without written authorization from the student. If a student wishes to have any personally identifiable information regarding their educational record released, a Third Party Release form must be completed by the student. The forms are available in the educational records office on either campus.
Possible Federal and State Data Collection and Use
As of January 3, 2012, the U.S. Department of Education’s FERPA regulations expand the circumstances under which student’s education records and personally identifiable information (PII) contained in such records — including Social Security Number, grades, or other private information — may be accessed without consent. First, the U.S. comptroller general, the U.S. attorney general, the U.S. secretary of education, or state and local education authorities (federal and state authorities) may allow access to records and PII without consent to any third party designated by a federal or state authority to evaluate a federal- or state-supported education program. The evaluation may relate to any program that is “principally engaged in the provision of education,” such as early childhood education and job training, as well as any program that is administered by an education agency or institution. Second, federal and state authorities may allow access to a student’s education records and PII without consent to researchers per- forming certain types of studies, in certain cases even when the College objects to or does not request such research. Federal and state authorities must obtain certain use-restriction and data security promises from the entities that they authorize to receive a student’s PII, but the authorities need not maintain direct control over such entities. In addition, in connection with Statewide Longitudinal Data Systems, state authorities may collect, compile, permanently retain, and share without consent PII from a student’s education records, and they may track a student’s participation in education and other programs by linking such PII to other personal information about students that they obtain from other federal or state data sources, including workforce development, unemployment insurance, child welfare, juvenile justice, military service, and migrant student records systems.
Notification of Rights Under FERPA for Elementary and Secondary School Students Enrolled at State College of Florida, Manatee-Sarasota (SCF) and/or State College of Florida Collegiate School (SCFCS)
The Family Educational Rights and Privacy Act (FERPA) affords parents and students who are 18 years of age or older (“eligible students”) certain rights with respect to the student’s education records. These rights are:
1. The right to inspect and review the student’s education records within 45 days after the day SCF or SCFCS receives a request for access.
Parents or eligible students of SCFCS should submit to the head of school (or appropriate school official) a written request that identifies the records they wish to inspect. The school official will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected.
Parents or eligible students of SCF should submit to the campus educational records office a written request that identifies the records they wish to inspect. The College official will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected.
2. The right to request the amendment of the student’s education records that the parent or eligible student believes are inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA.
Parents or eligible students who wish to ask SCFCS to amend a record should write the head of school (or appropriate school official), clearly identify the part of the record they want changed, and specify why it should be changed. If SCFCS decides not to amend the record as requested by the parent or eligible student, the school will notify the parent or eligible student of the decision and of their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.
3. The right to provide written consent before SCF/SCFCS discloses personally identifiable information (PII) from the student’s education records, except to the extent that FERPA authorizes disclosure without consent.
One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is a person employed by SCF/SCFCS as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel) or a person serving on the Board of Trustees. A school official also may include a volunteer or contractor outside of SCF/SCFCS who performs an institutional service of function for which SCF/SCFCS would otherwise use its own employees and who is under the direct control of SCF/SCFCS with respect to the use and maintenance of PII from education records, such as an attorney, auditor, medical consultant, or therapist; a parent or student volunteering to serve on an official committee, such as a disciplinary or grievance committee; or a parent, student, or other volunteer assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.
Upon request, the school discloses education records without consent to officials of another school district in which a student seeks or intends to enroll, or is already enrolled if the disclosure is for purposes of the student’s enrollment or transfer.
4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by SCF/SCFCS to comply with the requirements of FERPA. The name and address of the Office that administers FERPA are:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW Washington, DC 20202
See the list below of the disclosures that elementary and secondary schools may make without consent.
FERPA permits the disclosure of PII from students’ education records, without consent of the parent or eligible student, if the disclosure meets certain conditions found in §99.31 of the FERPA regulations. Except for disclosures to school officials, disclosures related to some judicial orders or lawfully issued subpoenas, disclosures of directory information, and disclosures to the parent or eligible student, §99.32 of the FERPA regulations requires the school to record the disclosure. Parents and eligible students have a right to inspect and review the record of disclosures. A school may disclose PII from the education records of a student without obtaining prior written consent of the parents or the eligible student –
- To other school officials, including teachers, within the educational agency or institution whom the school has determined to have legitimate educational interests. This includes contractors, consultants, volunteers, or other parties to whom the school has outsourced institutional services or functions, provided that the conditions listed in §99.31(a)(1)(i)(B)(1) - (a)(1)(i)(B)(2) are met. (§99.31(a)(1))
- To officials of another school, school system, or institution of postsecondary education where the student seeks or intends to enroll, or where the student is already enrolled if the disclosure is for purposes related to the student’s enrollment or transfer, subject to the requirements of §99.34. (§99.31(a)(2))
- To authorized representatives of the U.S. comptroller general, the U.S. attorney general, the U.S. secretary of education, or state and local educational authorities, such as the state educational agency in the parent or eligible student’s state (SEA). Disclosures under this provision may be made, subject to the requirements of §99.35, in connection with an audit or evaluation of federal- or state-supported education programs, or for the enforcement of or compliance with federal legal requirements that relate to those programs. These entities may make further disclosures of PII to outside entities that are designated by them as their authorized representatives to conduct any audit, evaluation, or enforcement or compliance activity on their behalf. (§§99.31(a)(3) and 99.35)
- In connection with financial aid for which the student has applied or which the student has received, if the information is necessary to determine eligibility for the aid, determine the amount of the aid, determine the conditions of the aid, or enforce the terms and conditions of the aid. (§99.31(a)(4))
- To state and local officials or authorities to whom information is specifically allowed to be reported or disclosed by a state statute that concerns the juvenile justice system and the system’s ability to effectively serve, prior to adjudication, the student whose records were released, subject to§99.38. (§99.31(a)(5))
- To organizations conducting studies for, or on behalf of, the school, in order to: (a) develop, validate, or administer predictive tests; (b) administer student aid programs; or (c) improve instruction. (§99.31(a)(6))
- To accrediting organizations to carry out their accrediting functions. (§99.31(a)(7))
- To parents of an eligible student if the student is a dependent for IRS tax purposes. (§99.31(a)(8))
- To comply with a judicial order or lawfully issued subpoena. (§99.31(a)(9))
- To appropriate officials in connection with a health or safety emergency, subject to §99.36. (§99.31(a)(10)
- Information the school has designated as “directory information” under §99.37. (§99.31(a)(11))
Notification of Social Security Number Collection and Usage
In compliance with 119.071(5), Florida Statutes, this document serves to notify you of the purposes for the collection and usage of your Social Security number (SSN) by State College of Florida, Manatee-Sarasota (SCF).
SCF collects and uses your SSN only for the following purposes in performance of the College’s duties and responsibilities. In an effort to protect your identity, SCF will secure your SSN from unauthorized access, and will never release your SSN to unauthorized parties. SCF will assign you a unique student/employee identification number. This unique ID number is used for most associated employment and educational purposes at SCF.
Upon application to the College, all students are required to acknowledge that they have read and understand the Social Security Number Collection and Usage policy.
Educational Records Office
Federal legislation relating to the Hope Tax Credit requires that all postsecondary institutions report student SSNs to the Internal Revenue Service (IRS). This IRS requirement makes it necessary for colleges to collect the SSN of every student. A student may refuse to disclose his or her SSN to the College, but the IRS is then authorized to fine the student in the amount of $50.
In addition to the federal reporting requirements, the public school system in Florida uses SSNs as a student identifier (Section 1008.386, Florida Statutes). In a seamless K-20 system, it is beneficial for postsecondary institutions to have access to the same information for purposes of tracking and assisting students in the smooth transition from one education level to the next. All SSNs are protected by federal regulations under the Family Educational Rights and Privacy Act (FERPA) and are NEVER released to unauthorized parties.
Corporate and Community Development/Traffic Safety Institute
Because of Florida state education reporting requirements, students who enroll in Corporate and Community Development and Traffic Safety Institute classes are required to submit their SSNs. In addition, the Traffic Safety Institute is required to provide your SSN to the Department of Highway Safety and Motor Vehicle for DUI and Special Supervision class registration. For professional development and licensing classes, SSNs are used for state licensure reporting requirements. For continuing workforce education as well as grant funded programs, SSNs are used as an identifier for program enrollment and completion.
Financial Aid Office
The financial aid services office at SCF requires students to submit their SSNs on various forms in order to correctly identify applicants, match each applicant’s financial aid record with the student record, and help coordinate state and federal aid programs. SCF also collects students’ SSNs on certain institutional scholarship applications for student files.
The United States Department of Education’s (USDOE) Free Application for Federal Student Aid (FAFSA) requires all applicants to report their SSN to be used for all federal financial aid programs as a student identifier for processing and reporting. In addition, the SSN is required in order for the Department of Homeland Security to investigate citizenship status; for the Federal Work Study Program, the Veterans Affairs Administration, the National Student Loan Clearinghouse; and is required on all loan applications for use by the USDOE.
If you are a recipient of a state of Florida grant or scholarship such as the Florida Student Assistance Grant or Bright Futures, the State of Florida Department of Education will require the use of the SSN on their grant/scholarship disbursement website and for reporting purposes.
Statutory or Regulatory Authority:
- Collection uses are required by Title IV of the Higher Education Act of 1965, as amended (§§483 and 484); 20 USC 1078, 1090, 1091 & 1092
- Required by 38 USC 3471 for VA educational benefits usages
- Required by 34 CFR 668.16 for administrative usages
- Required by 34 CFR 668.33 for residency verification usages
- Required by 34 CFR 668.36 for FAFSA verification usages
- Required by 34 CFR 668.32(i) and 34 CFR 668.36 for Federal Work Study usages
- Authorized by 26 CFR 1.6050 for issuance of Form 1098E, a tax form used to report student loan interest
Human Resources and Payroll Offices
The College’s human resources and payroll offices collect SSNs for the following purposes: classification of accounts; identification and verification; credit worthiness; billing and payments; and data collection, reconciliation, tracking, benefit processing and tax reporting. SSNs also are used as a unique numeric identifier and may be used for search purposes.
Providing your SSN is a condition of employment at SCF.
The State College of Florida Foundation Inc.
The State College of Florida Foundation Inc. collects SSNs for the following purposes: as a unique numeric identifier and for reporting scholarship recipients to the Department of Education and the Florida Community College Foundation. SSNs also are required by certain scholarship donors in accordance with their trust or scholarship agreements.
The college reach-out program (CROP) collects SSNs to track students for outcome data.
Career Resource Center
The career resource center collects SSNs for identification and verification and tax reporting.
Institutional Research Office
The institutional research office uses SSNs for data collection and required annual state reporting.
Public Safety and Security Office
The public safety and security office collects SSNs for fingerprint submissions to the Florida Department of Law Enforcement.
Federal and State Regulations
Tracking uses are authorized by SBE Rule 6A-1.0955(3)(e); 1008.386, F.S. and the General Education Provisions Act (20 USC 1221(e1)).
Hope/Lifetime Tax Credit uses are authorized by 26 USC 6050S and Federal Register, June 16, 2000/IRC Section 25A.
Registration uses are authorized by 119.071(5), F.S.
Issuance of Form 1098T for tuition payment reports are authorized by 26 USC 3402, 6051.
The college reach-out program (CROP) uses are authorized by 1007.34(4)(F)(1), F.S .
Under rules adopted by the United States Department of Defense, the College, if requested, must provide to the U.S. military the student’s name, address, telephone number, date and place of birth, level of education, current major and degrees received.
If the student places a hold on his/her record through the Family Educational Rights and Privacy Act (FERPA), information will not be given to the military. However, the student then would need to authorize, in writing to the educational records office, each individual disclosure of any information.